Job Description

An exciting opportunity has become available for an experienced Legal Commercial Secretary to join the dynamic Commercial Department of one of South Africa's most respected and prestigious law firms. Known for its long-standing reputation, exceptional legal expertise, and commitment to excellence, this firm offers an environment where professionalism, growth, and high standards are truly valued.
Key Responsibilities The successful candidate will provide vital support to the legal team, with responsibilities including:

• Full administrative and organisational support (diary management, meetings, calls, and message tracking).
• Drafting, formatting, and amending complex documents (track changes, cross-referencing, PowerPoint, footnotes, etc.).
• Managing large PDF sets (annotating, redacting, collating, compressing).
• Preparing and organising physical and electronic documentation.
• Dictaphone and copy typing.
• Maintaining resource and client files.
• Legal practice administration, including accounts preparation, daily time posting, payment tracking, debtors management, and trust balances.
• Developing and maintaining filing systems.
• Maintaining client contact details.
• Capturing timesheets and preparing billing memos/pre-bills.
• FICA administration and compliance follow-up.
• General office and personal administration.

Requirements

• Minimum of 5 years' experience as a legal secretary within a law firm.
• Matric essential.
• Proficiency in MS Office 365 (particularly MS Word).
• Knowledge of Aderant Expert (CMS) and FileSite will be advantageous.

Competencies

• Neat, well-organised, and detail-oriented.
• Excellent communication skills (written and verbal).
• Professional, reliable, and discreet with strong client relationship skills.
• Proactive and able to work under pressure.
• Strong time management and multitasking ability.
• Honesty, integrity, and confidentiality are non-negotiable.

If you are looking to be part of a leading law firm where excellence and client service are at the core, this could be the perfect opportunity for you.

Skills Required