Job Description

About the job Legal Governance and Compliance Specialist (Government/Legal)
Our client implements a wide range of conservation, educational, tourist development, research, archiving and general heritage programmes that are designed to achieve its mandate; conserve the natural and cultural resources and heritage; and promote it as a platform for critical debate and life-long learning. Their vision is to preserve and promote themselves as an inspirational national treasure that symbolises the triumph of the human spirit over extreme adversity and injustice.
Job Location: Cape Town l On-site
Job Type: Full-time
Introduction
The incumbent will be responsible for the developing and maintaining an effective legal, governance and compliance policy management, and company secretarial function within the organization and to ensure good governance and practices and management of the organization.
Requirements

• 4-5 years of work experience.
• Minimum of 3 years of experience in Legal and Commercial.
• An appropriate three-year tertiary qualification.
• Experience in governance and the functioning of committees.
• Experience in administration of statutory documents.
• Minute-taking experience.

Advantageous

• Postgraduate Degree/LLB and Admitted as an Attorney of the High Court.
• Postgraduate Diploma or equivalent in Applied Corporate Governance.
• Certification with the Institute of Chartered Secretaries.
• Experience in the heritage and culture industry.

Desired Skills:

• Legal
• Governance
• Corporate Governance
• Desired Work Experience

Responsibilities
General

• To manage the legal, corporate governance and compliance responsibilities.
• Function as company secretary.
• Function as general legal advisor.
• Compliance and Governance
• Establishing a sound compliance and corporate governance framework and ensuring that all business practices, processes, and activities are consistent with appropriate regulations as well as internal procedures.
• Develop a compliance schedule for all divisions and departments.
• Address all compliance related matters within the organisation.
• Maintain elevated levels of knowledge on legislation applicable to the heritage and cultural sector and assist with the identification of new legislation for implementation or changes to existing legislation.
• Provide compliance and regulatory training and/ or guidance and general assistance to all business units.
• BBB-EE Compliance:
• Develop, document and review BBB-EE compliance.
• Make recommendations for improvement.
• Arrange annual BBB-EE compliance audit and certification.
• Develop, maintain, and manage Administrative and Operational/Technical Policy Repository.
• Review, amend and develop new internal policies in conjunction with relevant line managers.
• Develop, maintain, and manage a License repository for all the Compliance licences.
• Manage and maintain Governance function:
• Develop, document and review Governance procedures and make recommendations for improvement.
• Provide guidance and advice regarding information pertaining to and the administration of Corporate Governance documents.
• Develop and/or maintain relevant committee/s governing terms of reference /charters.
• Assisting with the monitoring of compliance of management with standing delegations from the Council and reporting any breaches.
• Assist in ensuring effective information flows within the Council and with and between Council committees, and between non-executive members and management.

Company Secretarial

• Manage Company secretarial function.
• Provision of support to the Chair/s and committee members in ensuring the effective functioning of the committees.
• Comprehensive minute register of all relevant meetings and effective maintenance of the committee's records and the retrieval thereof.
• Acting as the central reference point for all Council committee members
• Draft the annual Council and Council committee work plans and diarizing of all committee meeting dates.
• Preparation of the Agenda, together with the Chair and CEO in accordance with the annual Council work plan.
• Timeous circulation of meeting packs.
• Ensuring venue for meeting is organized including access to all equipment required, i.e., projectors/teleconference call facilities, IT, refreshments.
• Ensuring that the attendance register is signed.
• Ensuring that the required quorum is present.
• Recording meetings.
• Attending the meetings, minuting thereof and preparation of action lists/matters arising.
• Circulation of finalised minutes to all committee members.
• Ensuring that actions/matters arising from the meetings are enacted and that all decisions taken are included on Council meeting agendas for Council consideration.
• Management of resolutions and necessary decisions register.
• Ensuring minutes, once approved are signed by the Chair and that electronic versions thereof are kept.
• Keep the Council abreast of legislative and corporate governance developments.
• Ensuring membership of Council and Council sub-committees and management are kept up to date.
• Ensure Council members have completed induction, annual appraisal and development opportunities appropriate to their role.

Legal

• Drafting and/ or vetting of contracts and agreements, including consulting with legal firms where these activities are outsourced.
• Develop, maintain, and manage a contract library - prompt all with renewal and review notifications.
• Peruse and review all legal documents and ensure on-going management and review of contracts and agreements including technical cooperation agreements and monitoring thereof.
• Custodian of all final contracts and agreements.
• Develop legal procedures and processes.
• Provide general legal advice and guidance to business units where required.
• Manage ad-hoc internal legal matters and consult with external legal counsel.
• Co-ordination and management of instructions to outside legal practitioners, including legal fee management.
• Undertaking legal due diligence exercises where necessary.

Employment/Labour

• Assist the Human Resource Manager with:
• Collective agreements
• Strike/Dispute resolution
• Disciplinary Enquiries
• Employment contracts
• Database development on disciplinary hearings

Finance

• Assist the Financial and Admin manager with:
• Internal Audit function
• External audit enquiries
• Contract management
• Assist with the legal activities in respect of debt recovery

Black Pen Recruitment is the leading recruitment agency worldwide with headquarters based in Malta (Europe) and Cape Town (South Africa).

Skills Required