Job Description

:

Our client implements a wide range of conservation, educational, tourist development, research, archiving and general heritage programmes that are designed to achieve its mandate; conserve the natural and cultural resources and heritage; and promote it as a platform for critical debate and life-long learning. Their vision is to preserve and promote themselves as an inspirational national treasure that symbolises the triumph of the human spirit over extreme adversity and injustice.

Job Location: Cape Town l On-site

Job Type: Full-time

Requirements

4-5 years of work experience.

Minimum of 3 years of experience in Legal and Commercial.

An appropriate three-year tertiary qualification.

Experience in governance and the functioning of committees.

Experience in administration of statutory documents.

Minute-taking experience.

Advantageous

Postgraduate Degree/LLB and Admitted as an Attorney of the High Court.

Postgraduate Diploma or equivalent in Applied Corporate Governance.

Certification with the Institute of Chartered Secretaries.

Experience in the heritage and culture industry.

Desired Skills:

Legal

Governance

Corporate Governance

Responsibilities:

Knowledge of relevant legislation, compliance, and governance requirements (including King Codes of Good Practice).

Sound understanding of legal and financial matters.

Understanding and working knowledge of relevant South African legislation including Companies Act and Corporate Law.

Policy formulation and the ability to interpret and explain written organizational policies and procedures.

A solid knowledge of legal, compliance, and risk management practices.

Excellent organizational abilities, accuracy, and diligence.

Able to multitask and work under pressure, with good time management.

Effective communication and well-developed interpersonal skills.

High computer literacy, especially in Microsoft applications such as Word, Excel, and PowerPoint.

Report writing and presentation skills.

Respectful of confidentiality.

Excellent verbal and written communication skills.

Excellent negotiation, problem-solving, and analytical skills.

Commercial awareness and the ability to understand broader business issues.

Establish a sound compliance and corporate governance framework and ensure that all business practices, processes, and activities are consistent with appropriate regulations as well as internal procedures.

Develop a compliance schedule for all divisions and departments.

Address all compliance-related matters within the organization.

Maintain elevated levels of knowledge on legislation applicable to the heritage and cultural sector and assist with the identification of new legislation for implementation or changes to existing legislation.

Provide compliance and regulatory training and/or guidance and general assistance to all business units.

Develop, document, and review BBB-EE compliance, making recommendations for improvement.

Arrange an annual BBB-EE compliance audit and certification.

Develop, maintain, and manage an Administrative and Operational/Technical Policy Repository.

Review, amend, and develop new internal policies in conjunction with the relevant line manager.

Develop, maintain, and manage a License repository for all the Compliance licenses within the organization

Manage and maintain Governance function, including developing, documenting, and reviewing Governance procedures and making recommendations for improvement.

Provide guidance and advice regarding information pertaining to and the administration of Corporate Governance documents.

Develop and/or maintain relevant committee/s' governing terms of reference/charters.

Assist in monitoring compliance of management with standing delegations from the Council and reporting any breaches.

Assist in ensuring effective information flows within the Council and with and between Council committees, and between non-executive members and management.

Manage the Company secretarial function.

Provide support to the Chair/s and committee members in ensuring the effective functioning of the committee/s.

Maintain a comprehensive minute register of all relevant meetings and effective maintenance of the committee's records and retrieval thereof.

Act as the central reference point for all Council committee members.

Draft annual Council and Council committee workplans and diarize all committee meeting dates.

Prepare the Agenda, together with the Chair and CEO in accordance with the annual Council workplan.

Ensure timely circulation of meeting packs.

Organize meeting venues, including access to all equipment required.

Ensure attendance registers are signed and required quorums are present.

Record meetings, minute them, and prepare action lists/matters arising.

Circulate finalized minutes to all committee members.

Ensure that actions/matters arising from the meetings are enacted and that all decisions taken are included on Council meeting agendas for Council consideration.

Manage resolutions and necessary decisions register.

Ensure minutes, once approved, are signed by the Chair and that electronic versions thereof are kept.

Keep the Council abreast of legislative and corporate governance developments.

Ensure Council members have completed induction, annual appraisal, and development opportunities appropriate to their role.

Draft and/or vet contracts and agreements, including consulting with legal firms where these activities are outsourced.

Develop, maintain, and manage a contract library and prompt all with renewal and review notifications.

Peruse and review all legal documents and ensure ongoing management and review of contracts and agreements.

Act as the custodian of all final contracts and agreements.

Develop legal procedures and processes.

Provide general legal advice and guidance to business units where required.

Manage ad-hoc internal legal matters and consult with external legal counsel.

Coordinate and manage instructions to outside legal practitioners, including legal fee management.

Undertake legal due diligence exercises where necessary.

Assist the Human Resource Manager with collective agreements, strike/dispute resolution, disciplinary inquiries, employment contracts, and database development on disciplinary hearings.

Assist the Financial and Admin manager with the internal audit function, external audit inquiries, contract management, and legal activities in respect of debt recovery.



Black Pen Recruitment is the leading recruitment agency worldwide with headquarters based in Malta (Europe) and Cape Town (South Africa).

Black Pen Recruitment