Job Description

Job Advert Summary

We're looking for a detail-oriented professional to handle patent application formalities, client communications, and document management, ensuring smooth and timely processing of all filings and extensions.

Minimum Requirements

Proficiency in MSWord

Proficiency in MSExcel

Proficiency in Inprotech

Proficiency in Pdf exchange viewer

Sense of urgency to meet deadlines

Team Player and multi-tasking

Structured and orderly worker

Excellent communication

The ability to work with clients web-based portals

CIPC online

Duties and Responsibilities

Primary tasks:

Monitoring PAF shared mailbox

Attending initial formalities checks before reminders can be dispatched to client

Receiving signed supporting documents from client and careful checking

Checking draft late filing and extension applications for supporting documents

Sending reports for lodgement of application for supporting documents to client

Running PAF reminders

Dispatching client reminders on outstanding supporting documents

Running relevant PAF sql reports maintaining current formality reminders and sanity checks

Preparing formality extension applications

Sending reports for requesting extension of time to client

Recording PAF filings in the daily lodgement book

Checking collation of the patents practice lodgements for CIPC

Preparing invoices

Updating PAF case events, remarks and event text

Considering chain of title issues and preparing the necessary supporting documents.

Dealing with formal Official Actions

Formalities process on abandoned or unlikely to proceed cases

Checking of incoming and outgoing takeover cases insofar as it relates to formalities, and

associated deadlines, as well as receiving and updating receipt of power of attorney

documents

Responsible for efficient workflow and turnaround times on PAF deadlines

Working on client portals

Any other dept-related duties and projects



Backup duties:

Any overflow work in case of urgency from other Agency sections

Testing rule, template, report RC's