Job Description

Office Duties
Reporting to Operations Manager and General Manager
Switchboard
Filing
Letter Writing
Taking minutes for meetings and Annual Shut meetings
Ordering of Stationary and Office Refreshments and Promotional Gifts
Management of Office Cleaning
Managing of Gate Passes and Pool Vehicles
Managing transport schedule to and from airport
Attend to visitors
Boardroom Bookings
PA Duties
KPI Presentations
Managing Operation Manager's Diary
Daily Figures of All Sites to MANCOM
Manage HOD Leave Book
Proof reading of confidential documents for Risk Dept
·        Screen telephone calls
Personal/Private Admin support for Management
General Site Meetings
Functions and Catering
Management Functions / Team Building Events
Road Shows (set up venue and seating arrangements)
Long Service Award Event (program and invites and set up)
Christmas Lunch for employees working on Christmas Day
Arranging Overtime Meals for Maintenance days
Year End Functions for departments
Managing a voucher system for suppliers of catering services
Manage School Tour requests
Travel
Travel bookings, Hotels/Flights/Car hire/Overseas Travel
Travel arrangements for visitors
Manage Transport to and from Airport for visitors
Customer Events
Co-ordinate detailed Customer Visit Program
Manage logistics and catering (special food preferences)
Room allocations at guest house if requested
Arrange transport to and from Airport if required
Manage logistics and catering for Hunting Trips
Co-ordinate daily program for Hunting trips
CLIENT Guest Houses / Employee Housing
Manage CLIENT Guest Houses (x2)
Ensure CLEINT Guest House in order for customer visits
Stock take at Weatherly's prior to customer and hunting trips
Management of Guest House Manager
Manage Housing Contracts for CLIENT Tenants (DMS)
General Notices to Tenants on important matters
Liaising with Housing Administrator regarding housing faults and job cards
General
Assist Payroll when lady is on leave (time sheets, leave applications, payroll queries

Skills Required