Job Description

Office/ Ops Manager (JB1478)
Greenpoint; Cape Town
R20 000 – R25 000 CTC per Month
+ performance-based bonus
Duration: Permanent
 
Overview
Executive search firm requires the expertise of a seasoned and organised Office/ Ops Manager to manage the day to day running of the office and provide support to the Director.
 
Minimum Requirements:
Completed grade 12
Tertiary qualification would be an advantage
5 years working experience with 2+ years as an Office Manager/ PA/ Junior Operations Manager
2+ years’ experience within a consulting services environment
Strong project management capabilities
Excellent communication skills and the ability to communicate effectively with both junior staff and top management within the corporate sector
Strong Excel skills
1 + year marketing coordination experience
1 + year supervisory/ management experience
 
Ability and willingness to work in a high-pressure environment with tight deadlines which will require overtime from time to time
 
Duties and Responsibilities:
Support:
Manage Directors diary (business and personal)
Prepare visual presentations on PowerPoint
Take detailed minutes at meetings
When required respond to emails/faxes on behalf of the Director
 
Travel Arrangements:
Ensure prompt execution of travel arrangements (domestic and international), requisitions, visa applications, FOREX applications, accommodation, etc.
 
Human Resources:
 Supervise office staff. Recruit new staff and manage the complete induction and training process
Monitor skills development needs/gaps and implement relevant training programmes
Ensure updated knowledge of software programmes and where required provide training to staff
 
Marketing:
Manage and design all special project and events marketing material
Prepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awareness
Conduct research

Skills Required