Job Description

Tsebo Facilities Solutions is looking for a Junior Receptionist to ensure that the service deliverables executed is of the highest degree of Workplace Management quality, ensuring all necessary documented controls are instituted, communicated and maintained.Provide the front Office role for the Client to all Client and their guests/visitors, whilst proactively managing the entire facility, ensuring maximum cleanliness and availability for the Client & their visitors/guests. Including but not limited to: Meeting room, Demo. Room, kitchen, bathroom, stationery and consumables stock management and general office operations.
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.
Duties & Responsibilities
Customer Centricity

• Oversee the operation ensuring that the highest levels of customer service are adhered to and delivered by the Tsebo and its service providers.
• Investigate and resolve complaints raised with a sense of urgency, and report to the Receptionist Supervisor
• Strategizing and monitoring of the daily activities of the Clients facility
• Identify opportunities to update or improve customer service procedures and make recommendations to the Receptionist Supervisor
• Report daily to the Receptionist Supervisor on all issues encountered & proactively identify areas for improvement in support of improving Client/Visitor experience

Operational management

• Propose/ motivate, and assess the strategic implementation of Receptionist practices, ensuring the successful implementation of said initiatives and report accordingly. Document/evidence improvements instituted, either: efficiencies, Client/Visitor/Guest experience improvement, etc.
• Proactively assist to oversee Clients' expectations with regards daily/ weekly/ monthly events within the Facility and liaise accordingly with the relevant departments
• Demonstrate a thorough understanding of the Client specific telecommunications/ computerised systems utilised within the Clients Contract
• Ensure that any Telecommunications (switchboard where applicable) is strictly attended to during contractual hours
• Attend daily/ weekly/ monthly meetings with the Receptionist Supervisor to ensure compliance with the operational activities and specific requirements
• Propose operational efficiencies on current operations, whilst identifying innovative and/or creative operational recommendations on improvement of Workplace experience, not limited to Receptionist operations, but to overall operations under the TFS/ Clients' contract
• Ensure handovers are done between fellow colleagues to establish smooth transitions between buildings when relieving
• Log pro-active findings and/or client requests through the relevant channels (Client system and On Key where applicable) and escalate on long outstanding requests

Reporting

• Report directly to the Receptionist Supervisor
• Produce accurate and factual, daily/ weekly/ monthly/ ad-hoc reports associated to the Receptionist operations
• Registering all complaints, compliments, Client recommendations, staff head counts and related operational matters
• Accurately report on:

• Switchboard/Telecommunication statistics
• Client consumables (stationery, beverage, and hygiene) per building & possible improvements based on consumption levels

Skills and Competencies

• Earn Client/Guest/Visitor and colleague respect
• Clear and concise communication (both verbal & written)
• Commitment to Excellence at all times
• Effective and attentive listener (seeking to understand Client cultural requirements by means of, research, communication, etc)
• Be prepared to learn new experiences and skills
• Customer centric attitude with an inherent sense of service excellence
• Seek to understand the Clients culture, social norms and tendencies. Be open to learning new aspects of service excellence in terms of culture.
• Being a resourceful problem solver with a "Can Do" attitude willing to set outside of the defined job title for personal growth.
• Portray and demonstrate Trustworthiness (internally & externally)
• Actively being an effective Team worker
• Organisational skills
• Ensure the TFS Corporate dress code is maintained at all times. As this is a Client Guest/Visitor centre, the employee will be representative of TFS and the Client at all times, therefore first impressions shall be lasting impressions
• Above average verbal, written and telephonic communication skills
• Interpersonal skills
• Computer literate (MS Office suite)
• Ability to quickly identify and remediate potential problems
• Organization skills must be of the highest order
• Experience in Front of House and/or customer relations
• Assertive whilst being respectful aligned to Clients' culture
• Highly approachable and presentable at all times
• Energetic and enthusiastic
• Ability to work under pressure and multi-task
• Punctual and reliable at all times
• Able to work independently
• Portray and exude a, "Can Do" attitude to Client/Visitors alike.

Qualifications

• Grade 12 or Tertiary qualification within the Hospitality sector.
• Concierge, Receptionist and/or related role
• 2 - 3 Years within a Hospitality Front of House Customer Services or similar role (referenced)
• Experience in managing front of House and some soft services skills (Cleaning, Hygiene, Indoor plants, etc)

Skills Required