Job Description

POSITION PURPOSE
Internal Developers (id.work) are 360 workplace strategists consisting of a team of multi-disciplinary consultants.
ID's combined knowledge from the real estate and built-environment provide their clients with data-led information to develop a future-proof workplace strategy - whether it be stay-vs-go, space optimisation, consolidation, or expansion.
The team can manage workplace projects of any scale for both the commercial and retail sectors which include existing premises refurbishments, new fit-outs, and renovations throughout South Africa. ID deliver a total end-to-end business solution from inception to implementation.
ROLE PROFILE
Junior Quantity Surveyor & Project Admin Assistant Department: id.work
Reports to: General Manager / Quantity Surveyor / Cost Manager
Location: Sandton
Employment Type: Full-Time
1. Role Purpose
To support the entire project teams in managing project costs, procurement, documentation, and administration within a commercial design & build environment.
The role combines entry-level quantity surveying responsibilities with structured project administration support to ensure projects are delivered on time, within budget, and in accordance with contractual requirements.
2. Key Responsibilities
A. Quantity Surveying Support

• Assist with preparation of cost estimates and budget breakdowns
• Compile Bills of Quantities (BoQs) and cost schedules
• Assist in preparing tender documentation and analysing subcontractor quotations
• Conduct basic cost comparisons and value engineering exercises
• Assist with interim valuations and payment certificates
• Measure works on site and verify subcontractor claims
• Track variations and maintain variation registers
• Assist with final accounts preparation
• Maintain accurate cost records and filing systems

B. Procurement & Subcontractor Administration

• Assist in obtaining subcontractor and supplier quotations
• Issue purchase orders and track approvals
• Maintain procurement schedules
• Follow up on outstanding quotes and delivery timelines
• Support subcontractor onboarding documentation

C. Project Administration

• Maintain project documentation (contracts, drawings, meeting minutes, cost reports)
• Prepare and circulate meeting minutes

• Assist in compiling project reports (financial & progress reports)
• Track project timelines and key milestones
• Coordinate communication between design team, site team and commercial team
• Manage filing (digital and hard copy) in accordance with company standards
• Assist with compiling O&M manuals and handover documentation

D. Site & Commercial Coordination

• Attend site meetings where required
• Assist with site measurements and progress verification
• Monitor budget vs actual spend
• Support the team with cost control and risk tracking

3. Qualifications & Experience Minimum Requirements:

• Diploma or Degree in Quantity Surveying / Construction Management
• 0-2 years' experience (internships or practical experience advantageous)
• Exposure to commercial interiors or fit-out projects advantageous

4. Technical Skills

• Basic understanding of construction contracts and cost control principles
• Ability to read drawings (architectural, electrical, mechanical)
• Proficient in Microsoft Excel
• MS Office (Word, Outlook, PowerPoint)
• Experience with cost management software advantageous
• Understanding of commercial fit-out procurement processes advantageous

5. Competencies

• Strong numerical and analytical ability
• High attention to detail
• Strong organisational skills
• Ability to work under pressure in fast-paced project environments
• Good communication skills (written and verbal)
• Professional and proactive attitude
• Willingness to learn and grow within the commercial team

6. Key Performance Indicators (KPIs)

• Accuracy of cost tracking and documentation
• Timely preparation of reports and payment certificates
• Effective variation tracking
• Adherence to procurement timelines
• Quality and organisation of project documentation
• Support to project team resulting in reduced commercial risk

7. Career Progression
This role provides a development path toward:

• Quantity Surveyor
• Project Manager (with experience and further study)

8. General | Ongoing Additional Responsibilities
Additional responsibilities to ensure effective business processes and governance.

• Always maintain integrity of the company.
• Keep abreast of industry standards, best practices and trends to ensure delivery of top-quality projects to id.work's clients.
• Comply with all legislative requirements, policies and procedures of the business and ensure that this is met by all individuals within the business.

Skills Required