Job Description

Job Summary Key Responsibilities:
1. Scheduling:
o Coordinate and schedule vehicles to ensure timely arrival at loading and off-loading points.
o Communicate daily updates on load movements to coordinators at other depots.
o Monitor vehicle movements via the tracking system and address any delays or breakdowns.
o Provide drivers with clear instructions for loading and off-loading and maintain regular communication.
o Manage vehicle services, permits, licenses, and certificates of fitness (COFs).
o Resolve border post issues related to documentation.
2. Administrative Tasks:
o Schedule and book loads on the Datatim system.
o Update depot registers to ensure accurate stock accounting.
o Monitor weighbridge registers and ensure proper entries.
o Manage cross-border orders and coordinate approval.
o Maintain records of vehicle and trailer allocations.
3. Operational Administration:
o Conduct trip and load debriefing sessions, addressing fuel consumption, load shortages, and vehicle faults.
o Collect and manage proof of delivery (POD) documents and permits.
o Ensure shunter and long-distance vehicles are serviced according to schedule.
4. Vehicle and Depot Control:
o Inspect all incoming vehicles and report any equipment or mechanical faults.
o Monitor timely vehicle departures and resolve delays.
o Verify that departing vehicles meet company standards, including pre-trip inspections.
5. Load Coordinating and Scheduling:
o Maintain Chep pallet registers and coordinate POD collection.
o Track high-risk loads and identify potential issues.
Requirements:

• Strong organizational and communication skills.
• Knowledge of scheduling systems (Datatim advantageous).
• Familiarity with transport and logistics operations preferred.
• Ability to handle high-pressure situations while maintaining attention to detail.

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