Job Description

Job Purpose
To assist the Media Site Development Manager with day-to-day tasks.
Key Responsibilities
Site Acquisition Support

• Assist with identifying potential sites for billboards, wraps, and other media formats.
• Maintain accurate records of site leads, approvals, and communications.
• Maintain Current relationships.
• Support senior developer with research on zoning, municipal approvals, and landlord contacts.
• Knowledge of Municipal bylaws.

Reporting & Documentation

• Prepare and update regular site reports, including status updates.
• Ensure all site data is accurately recorded in internal systems
• Track timelines, approvals, and project milestones for senior review.
• Provide summary reports for management on site pipeline and progress.

Site Inspections and maintenance

• Conduct regular inspections of all active sites (billboards, wraps, digital screens, etc.) to ensure structural integrity and compliance with specifications.
• Record and report the condition of the site, including any damages, wear, or safety concerns.
• Ensure all inspections are logged in the internal tracking system promptly.
• Conduct Site assessments monthly.

Maintenance co ordination

• Report maintenance needs to contractors, vendors, or internal teams in a timely manner.
• Track maintenance schedules, including routine servicing for digital screens and other equipment.
• Follow up to ensure maintenance tasks are completed correctly and on time.
• Must be great at relationship management and project management.
• Must be organized and have great Microsoft office skills and keep constant communication with landlords.

General

• Assist with day-to-day workload management and scheduling.
• Support site development activities, including site inspections, and documentation.
• Help manage communications with landlords, clients, and contractors.
• Maintain and organize contracts, addendums, and site-related documents.
• Provide regular updates and reports on site progress and administrative tasks.
• Support the manager in general administrative and operational tasks as required.

Work collaboratively

• Build a culture of respect and understanding across the organisation.
• Recognise outcomes which resulted from effective collaboration between teams.
• Build co-operation and overcome barriers to information sharing, communication and collaboration across the organisation.

Self Management

• Build a culture of respect and understanding across the organisation.
• Recognise outcomes which resulted from effective collaboration between teams.
• Build co-operation and overcome barriers to information sharing, communication and collaboration across the organisation.

Competencies

• Organization
• Communication
• Reliability
• Discretion
• Adaptability
• Time-management
• Proactivity
• Attention (to detail)
• Collaboration
• Problem-solving

Education

• Matric - Essential
• Project management or Business Management Diploma or Degree - Advantageous

Experience

• 1 - 2 years in a similar role
• Interest in Out of Home Advertising - Willing to learn

Skills Required