Job Description

VACANCY: Junior Commercial Coordinator
REPORTING: Commercial Manager
LOCATION: Durban
Starlite Aviation Operations (Pty) Ltd has a requirement for a detail-oriented, organised, and deadline-driven individual to fill a position as a Junior Commercial Coordinator.
As a Junior Commercial Coordinator, you are responsible for the hands-on coordination, preparation, and submission of local and international tenders and proposals across the Humanitarian Mission Logistics [HML] and Training sectors. This role will manage the end-to-end administrative and documentation requirements of tender and RFP submissions, ensuring all deliverables are compliant, accurate, and professionally presented.
KEY JOB RESPONSIBILITIES:

• Analyse tender and RFP documentation to identify requirements, deliverables, deadlines, and compliance criteria.
• Develop and maintain compliance matrices, submission schedules, and bid trackers.
• Coordinate inputs from internal stakeholders and ensure timely receipt, review, and approval of content.
• Draft, edit, and tailor narrative content to align with specific clients, sectors, and geographies.
• Retrieve, prepare, and manage supporting documentation and mandatory forms.
• Assemble complete and accurate submission packs, including all required annexures and attachments.
• Ensure final documents are professionally formatted, compliant, and aligned with branding standards.
• Manage tender documentation and libraries on SharePoint and other internal systems.
• Monitor bid progress and proactively flag outstanding actions or risks to deadlines.
• Support submission logistics, including preparation for electronic and/or physical submissions.
• Maintain confidentiality of sensitive pricing, commercial, and contractual information.

CRITICAL REQUIREMENTS:

• Clear, concise, and compliant tender writing.
• Strong attention to detail and accuracy.
• Ability to follow tender instructions and formatting precisely.
• Excellent organisation and time management under tight deadlines.
• Calm under pressure while maintaining high-quality standards.
• Quick learner, able to take guidance and own tasks.
• Effective stakeholder coordination and collaboration.
• Excellent English communication (verbal and written); other languages a plus.
• Willingness to work flexible hours when operational requirements demand.

QUALIFICATIONS AND EXPERIENCE:
The following is essential for this position:

• Tertiary qualification in Business, Commerce, Communications, Administration, or similar (advantageous).
• 3 years in coordination, administrative, commercial, or proposal-related roles (tender/bid experience advantageous).
• Experienced with structured documents, templates, and formal submissions.
• Proficient in Microsoft Word and PowerPoint.
• Working knowledge of Adobe Acrobat.
• Comfortable with basic numeracy and Excel, including updating simple tables and handling numerical data accurately.

The above position will be filled in accordance with the Recruitment and Selection Policy to achieve the Groups Objectives and Goals. Should you not receive a response within 2 weeks, please consider your application unsuccessful.
Applicants must submit their CV by Thursday, 26 February 2026.
This summary and its contents are the sole property of Starlite Aviation Group. Any unauthorised reproduction or modification of this information and contents without the express written permission from Starlite Aviation Group is prohibited and may result in legal action.

Skills Required