Job Description

Requirements:

• 1 - 3 years experience in a similar role
• Computer literate
• Bilingual in Afrikaans and English
• Matric certificate with Mathematics
• Detail orientated and time management skills.
• Diploma in Office Administration or equivalent
• High attention to detail and accuracy in data entry and validation tasks.
• An understanding of procurement and invoice processing concepts is an advantage.
• Computer literate
• Previous experience or training in procurement or finance-related roles is a plus.
• Must have time management skills.

Responsibilities:

• Assist in cross-checking the quantity of goods or services received against the data recorded in the system or purchase orders.
• Report any inconsistencies or discrepancies to senior validation specialists.
• Support the validation of purchase order prices by comparing them to the corresponding prices on supplier invoices.
• Assist in identifying and addressing any discrepancies.
• Assist in reviewing supplier invoices and matching them against receipt and PO data to ensure accuracy and completeness.
• Accurately enter validation results and relevant information into the procurement system or databases.
• Maintain organized and detailed records of the validation process, including any issues encountered and their resolution.
• Collaborate with the procurement team, accounts payable department, and other stakeholders to address validation-related inquiries and resolve discrepancies.
• Contribute ideas and suggestions to improve the efficiency and effectiveness of the procurement validation process.
• Adhere to company policies, procedures, and industry regulations to ensure consistent compliance with procurement and financial guidelines.
• Stay updated with relevant procurement and finance practices to enhance job knowledge and performance.

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