Job Description

POSITION OVERVIEW

The Invoice Specialist plays a crucial role in the Finance Shared Services department by primarily managing the review, approval, and dispatch of project invoices and credit notes. This position demands a high level of accuracy and compliance with internal processes, alongside effective collaboration with stakeholders to ensure a seamless invoicing experience for clients.

SALARY AND BENEFITS

The budgeted base salary for this role is between 25,000 - 30,000 ZAR Per Calendar Month

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HYBRID WORKING

We recognise the benefits that remote and flexible working brings.


We operate a hybrid working policy that allows our employees to balance time in the office and time from home. Each team within our organisation can decide how to implement this policy. If you have any questions after applying, please reach out to our recruitment team.

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DUTIES AND RESPONSIBILITIES

Invoice Review and Approval

Conduct thorough reviews and approvals of project invoices and credit notes using the Kantata system. Assess project invoices and credit notes in Business Central, ensuring all necessary approvals are obtained and proper dispatch procedures are adhered to. Verify combined billing instructions in Kantata to accurately prepare invoices. Run regular reports to identify missing project billing via Kantata Review and post invoicing coming from the recurring billing platform Review and post invoicing coming from the Microsoft CSP billing portal

Client Interaction and Support

Serve as the primary contact for all client inquiries related to invoicing. Attend billing reviews with clients, as required

Collaboration and Coordination

Work closely with Project Management Officers (PMOs) and Account Managers (AMs) to resolve invoice-related issues. Partner with the PMO team to ensure all invoice inquiries are settled prior to dispatch. Project reconciliations to support prompt payment or disputes Coordinate with the credit control team to address any invoice-related challenges efficiently. Provide support to the invoicing team on general billing including recurring revenue, off billing, recharges.

Monitoring and Administrative Tasks

Regularly review invoicing processes with team members to identify areas for improvement. Monitor and manage the invoicing team's queue for pending items, ensuring timely resolution of outstanding issues. Assist the invoicing team with client registration on the portal and upload of invoices.

Other Responsibilities

Undertake additional invoicing tasks as needed on an ad hoc basis such as raising credits Continuously assess processes and provide constructive feedback for ongoing improvements.

Experience and Qualifications

Minimum of 2 years of experience in a similar billing role. Relevant Finance / Accounting qualifications Ability to thrive in a high-pressure environment. Proactive mindset with innovative thinking skills. Familiarity with accounting systems, particularly Business Central. Proficient in MS Excel and MS Outlook; experience with MS Dynamics and Kantata is advantageous. Experience in managing a small to medium-sized invoicing team is beneficial. Strong communication skills essential for effective inter-departmental collaboration.

About Us:

We are the tech company with people at heart.


At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track record of success in delivering transformational IT services.

Our Selection Process:

We are committed to ensuring an equitable experience for all candidates, regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.


Please do let us know if you'll need any reasonable adjustments as part of the selection process by highlighting these on your application form.


As part of our commitment to our clients we will need to carry out background checks, including a criminal record check, for all offers of employment. If you have any unspent criminal convictions or questions about the screening process, please notify your recruiter once the application has been submitted.