Job Description

Main purpose of the job:

• The project administrator will provide project administration and financial management support to grant-funded projects

Location:

• 31 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

Grant and Financial Management

• Assist the division with preparing and revision budgets as and when required or requested
• Assist, coordinate, and compile all documents required for the submission of new proposals and grant applications
• Assisting sites with the Pro E-Wallet, reviewing their recons, and ensuring that their compliance
• Initiate P2Ps on the procure-to-pay system
• Capture accounting entries in relation to the sub-award as part of the month-end processes

Sub Award and Site Monitoring and Compliance

• Maintaining an up-to-date database of sub-award contractual agreements, modifications, and key correspondence
• Update schedule and track sub-award programmatic reporting monthly
• Conduct a preliminary review of site reports and supporting documentation
• Scheduling sub-partner meetings, sending out monthly meeting reminders

Project Administration

• Schedule meetings in conjunction with the Programme Manager for program performance and expenditure analysis
• Maintaining up-to-date MS Teams/MS OneDrive database of documents for project teams
• Follow up on narrative reports with Project Managers as stipulated in the relevant donor agreement
• Contribute to the enhancement of collaboration with the project team at all stages in the project lifecycle
• Organize and monitor schedules and see that deadlines are met

Required minimum education and training:

• Bachelorxe2x80x99s Degree in Public Management, or relevant 4-year Degree
• Additional qualification in Project Management is desirable

Desirable additional education, work experience, and personal abilities:

• Must be a highly organized and responsive individual with the ability to work in a high-pressure environment
• Knowledge of Microsoft Office
• Must have a dynamic and compatible personality to be able to deal with clients, donors, and staff at all levels
• Must be self-motivated, able to work independently, and work as part of a multidisciplinary team
• Excellent communication skills (both written and oral) and the ability to establish and maintain effective working relationships with other staff, managers, auditors, and donors

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 18 December 2023.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel