Job Description

Internal Marketing Assistant / PA to the MD - UmhlangaExplore the role:We are seeking a dedicated Internal Marketing Assistant/PA to the Managing Director who thrives in a fast-paced environment and is passionate about delivering exceptional support to a respected leader in the shipping industry. Your Key Responsibilities:As Internal Marketing Assistant:Manage bookings for all trades and daily updates of EDIEngage in telesales and canvassing for cargoesHandle client documentation and updates in LMS and DynamicsMonitor tonnages, manage shipments, and negotiate freight ratesPrepare and submit reports on a monthly basisApplication for acceptance of hazardous cargo/special equipment and stowage requestsCorrect ISO tank types to be updatedApplication for detention and demurrage requestsUpdating of export client stats for all trades Prepare reports dailyPrepare booking vs. allocation reportAttend weekly marketing sales meetingAssist with compiling weekly sales meeting minutesCapture both import and export statsAs PA to the MD:Assist with organizational affairs, travel arrangements, and meeting minutesManage accounts, reconcile statements, and handle office suppliesOrganize marketing conferences and assist with business operationsArranging travel, domestic, international flights, accommodation, and car hire for all branches, reconcile travel statements at month end Arrange Visas if requiredTake minutes of managers meetingTyping of letters, emailsOrganise marketing conference, take Minutes at Conference, arrange gifts/transport and accommodation.What's in it for you?Become part of a company with decades of experience and a strong reputation in the shipping industryGain exposure to diverse aspects of shipping and develop your skillsEnjoy a supportive workplace with a comprehensive benefits packageWhat you will bring:Minimum 5 years in shipping and relevant courses preferredFully computer literate in MS Office, Excel, Word, Outlook, and PowerPointExcellent customer service and relationship managementFamiliarity with port restrictions and commoditiesStrong communication and admin skills with the ability to meet deadlines under pressureMinimum 5 years in similar position to Senior Executive DirectorReady to make an impact?Apply now to embark on an exciting career journey!

Skills Required