Job Description

Job Title
Intern: GPS Hub reception (Contract appointment: 1 year): Career Services (Job ID: 6248)
Organizational Unit
University of the Free State -> Student Affairs -> Career Services
Contract Type
Contract
Occupational Level
Temporary
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
5/10/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

- Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals).

Duties and responsibilities:

Receive parcels and sort incoming mail. Circulate central communication to GPS hub staff. Keep GPS hub staff list up to date. Type and update the GPS hub staff administration (telephone list, birthday list). File and keep records of GPS hub visitor's log and office key management. Coordinate and ensure that reception always runs smoothly (incl. lunch times / leave). Coordinate the venue booking of shared spaces in GPS hub and Modlec meeting venues. Collaborate with CTL/Student Affairs administrative support as and when required. Coordinate signing in/out of GPS hub central keys. Issue keys when requested for staff. Welcome all visitors to GPS hub Direct visitors to the appropriate offices or venues Sign in/out of all visitors to GPS hub. Provide first-line support to general GPS hub enquiries from visitors. Talk to students and staff members to gain and give information. Answer general telephone/email communication.

Inherent Job Requirements:

A B-degree on NQF Level 7 in Office Management/Business Administration/Public Administration/Communications/Human Resources Management.

The following criteria apply to the selection of candidates:

The applicant should not currently be participating in an existing learnership/internship programme. The applicant should not have any previous formal work experience. The applicant must be willing to sign an internship agreement with UFS.

Recommendations:

Good organisational skills and the ability to manage events/processes effectively and independently. Proven computer skills, including but not limited to MS Outlook, Word, Excel and PowerPoint. Ability to work effectively with others and have good interpersonal skills. Ability to work well under pressure. Excellent communication skills (written and verbal).

Competencies

Key Competencies Required:

Results Orientated:

The ability to be reliable, responsible, dependable and to fulfil obligations. The ability to deal calmly and effectively with high stress situations.

Strategic Thinking:

The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

Business Acumen:

The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office. Knowledge of CareerHub (Symplicity system) Knowledge and experience with SharePoint Knowledge and experience with MS Excel, MS Word for report writing and Canava for presentations.

Leading:

The ability to maintain high levels of personal motivation, energy and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building Coalitions:

The ability to be self-assured and at ease with people in all types of social situations. The ability to interact with others and establish personal connections with people.

Assumption of duties:

As soon as possible.

Closing date:

5 October 2025

Salary:

The annual remuneration package is R 9 100.50 per month.

Enquiries:

For enquiries, please feel free to contact

051 401 255

8 or email

SeitlhekoLP@ufs.ac.za

or

Recruit@ufs.ac.za

.

Additionally, kindly contact 051 401 9813 / 2979/ 9629 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.