Job Description

Intern (Facilities Division) (Bellville Onsite) Finance/Admin
Cape Town - Western Cape - South Africa
ENVIRONMENT:
A Graduate with strong attention to detail & experience with Data Analysis tools such as Excel or Power BI is wanted for an exciting Intern position with a dynamic Financial Services provider. You will be responsible for conducting hourly site walks and meeting room inspections to monitor room usage. The role will also involve documenting the number of people per room, cross-checking this data with Outlook bookings, capturing the data electronically, and analysing trends. The ideal candidate must be currently enrolled or recently graduated with a Degree in Facilities Management/Business Administration/Data Analytics or similar.
DUTIES:

• Conduct hourly site walks to inspect meeting rooms and other facilities.
• Document the number of people present in each meeting room.
• Cross-check the documented data with room bookings on Outlook to ensure accuracy.
• Capture and maintain data electronically using provided tools and software.
• Analyse the collected data to identify trends and provide insights on room usage.
• Report any discrepancies or issues observed during inspections to the Facilities Manager.
• Assist with other Facilities Management tasks as needed.

REQUIREMENTS:

• Currently enrolled in or recently graduated from a relevant Degree program (e.g., Facilities Management, Business Administration, Data Analytics, etc.).
• Strong attention to detail and excellent observational skills.
• Proficiency in using Microsoft Outlook and other Office 365 applications.
• Basic knowledge of data entry and data analysis techniques.
• Proficiency in project reporting and data analysis.
• Strong communication skills and the ability to report findings clearly and concisely.
• A proactive and responsible attitude towards assigned tasks.
• Experience with Data Analysis tools such as Excel or Power BI.
• Previous experience in a Facilities Management or similar role.
• Familiarity with electronic data capture systems.

ATTRIBUTES:

• Ability to work independently and manage time effectively.
• Strong planning and organizational skills.
• Excellent stakeholder engagement abilities.
• Problem-solving skills.
• Able to manage multiple tasks and deadlines.
• Adaptability and teamwork.

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