Job Description

FCS is in the market for interns in a Company Secretary firm. This opportunity is ideal for candidates who want to pursue a career as a Chartered Secretary.

Remuneration

This opportunity is for those candidates with a paid internship which FCS will top-up.

Main Duties

The position entails but is not limited to the following responsibilities:

Provide support to the Lead Consultant and Assistant Company Secretaries

Attendance of meetings and minute taking;

Drafting minutes, resolutions and matters arising;

Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings (Board and committee);

Ensure that resolutions and decisions from the Board and Committees are communicated promptly to the relevant persons within the client's organisation;

Ensure that resolutions are actioned promptly the day after the meeting.

Plan and design the Board and Committee meeting agenda;

Prepare meeting packs in consultation with the Lead Consultant;

Ensure minutes and resolutions are prepared and delivered within agreed deadlines;

Ensure meeting packs are distributed within agreed deadlines;

Update company records with the CIPC - Director changes, Annual Returns etc;

Prepare annual calendars in consultation with Lead Consultant;

Prepare Board and Committee work plans in consultation with Lead Consultant;

Set up meetings in outlook following approval of annual calendar and ensure that all supposed to attend are invited;

Inform relevant staff of Board and Committee meetings;

Ensure that previous minutes are signed at the next meeting and filed or pasted into the minute book;

Ensure that electronic copies of all minutes, resolutions, attendance registers and directors declarations of interest are obtained and placed on file;

Review of governance documents in consultation with Lead Consultant;

Proper maintenance of minute books / books and registers of clients;

General

Administration work relating to project updates and assignments

Ensure that all important information is shared with your supervisor and other team players;

Carry out ad-hoc assignments as directed by FCS;

Responsible for all other tasks that may be delegated to the incumbent from the desk of the CEO;

General filing.

Assist with IT related matters where applicable.

Job Type: Internship

Education:

Bachelors (Required)
Work Location: In person