Job Description

Closing Date
2025/09/18


Reference Number
SAS250905-1


Job Title Information and Records Management Analyst


Job Type Permanent


Division Business Change and Technology


Department Information and Records Management


EE Occupational Levels Level 4 & 5: Skilled, Technical and Academically Qualified


Location - Town / City Johannesburg


Location - Province Gauteng


Location - Country South Africa


Job Advert Summary
To support the implementation and integration of an Information Management Program by ensuring that records management principles are adhered to. The incumbent will assist the manager by ensuring that all records are filed, retained and disposed as per the organisation's policy and procedure.



Minimum Requirements

Qualifications

Matric & Tertiary qualification (degree/diploma) in Library Science, Information Science or related Records Management qualification

Experience

Minimum 2 years' experience in records management





Duties and Responsibilities

Records and electronic content administration

Assist in the setting up of both physical and electronic records. Set up Registries (Records Management Units and Records Centre storages). Assist with the appraisal and disposition of public records. Assist the Records Manager in the Retention and Disposal Schedules for functions which are common to all Government Organizations. Assist in the implementation of the various file plans. Provides administrative support in organising and maintaining all intellectual property (IP) of the organisation. Establishing the standards and controls to reliably archive and retrieve records as well as ensure compliance with external audits andrelated legislative frameworks. Standardise information sources throughout the organisation. Retrieval of Project Files Reports and Proposals requested from Archives (Offsite storage).

Documentation Development & Maintenance

Acquire datasets, organise and disseminate, and provide content management search services. Capturing, distribution, use, storing, protection and disposing of the organizations information. Train and supervise records staff. Manage the changeover process.

Ad hoc tasks

Perform ad hoc task when required by line manager.

We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.