Job Description

DUTIES AND RESPONSIBILITIES: * Responsible for managing the logistical and administrative aspects of importing and exporting goods

• To handle procurement functions for all foreign regions
• Responsible for overseeing all operations and admin duties relating to the procurement function in foreign regions, especially sub-saharan Africa
• Liaise with imports and exports stakeholders, inspection companies, planning, finance, warehouse, line manager, internal department, freight forwarders and shipping companies
• Ensure full support to nominated distributors in neighbouring states
• Coordinate deliveries via Distribution xe2x80x93 3PL, 4PL etc.
• Supervise the inspection and or loading of containers
• Ensure SARS quality compliances are my and ensure you are a part of the audit process
• Ensure monthly targets are met and exceeded
• Follow up on payment of accounts and ensure financial controls are being adhered to
• Ensure bank and SARS clearance formalities are met
• Presentation of papers to bank
• Ensure company complies with all laws, orders, and regulations from any government in the territoryxe2x80x99s exports to
• Ensure all exports adhere to country restrictions and documentation is handed over to suppliers
• Ensure duty and anti-dumping duties are covered in our expected cost extrapulations
• General administration: filling, departmental duties, reports, graphs etc.
• Check stock availability and update tracker
• Compile monthly 3PL recons
• Preparation of exports documentation, including all documents related to Bill of Lading and Letters of Credit
• Prepare and follow up on quotes
• Compile and keep track of data sheets, COAxe2x80x99s and other quality information
• Processing orders
• Ensure all invoices are processed before cut-off
• Provide internal stakeholders with constant feedback on the progress of their PFIxe2x80x99s, orders, freight estimates and deliveries
• Receive, process and invoice credit note and returns
• Monitor incomplete delivery status and alert freight provider of the same
• Track and improve vendor performance
• Monitor materials flow to identify bottlenecks, forecast problems and suggest improvements
• Coordinate supplier payments with the accounts payable department
• Negotiate with current vendors or seek out new vendors that can offer lower prices without compromising quality
• Support management with risk assessments and mitigation activities
• Selecting carriers and negotiate shipping fees
• Keep a meticulous record of shipment information, inbound & outbound
• Excellent knowledge of import and export regulations and requirements
• Ensure that all documents from 3rd parties are received on time in full to ensure that forward exchange contracts are entered into timeously to prevent foreign exchange losses
• Ad hoc duties

REQUIREMENTS: * Matric or equivalent

• NQF 6/Degree/ Diploma in Supply Chain Management or equivalent xe2x80x93 advantageous
• 2-3 experience within an Import/Export controller role
• MS Office with advanced excel skills
• Familiarity with Insurance and incoterms
• Extensive knowledge of NATIS, SARS requirement, Letters of credit, and Bills of lading, vessel tracking
• Excellent interpersonal communication skills to communicate with internal and external customers
• Good telephone manners and sound planning skills
• Ability to work independently
• Systematic, logical, and analytical approach, meticulous attention to details
• Excellent written and verbal communication skills
• Excellent problem-solving skills
• Good time management skills

KEY SKILLS: * Regulatory knowledge of import/ export laws

• Shipping documentation expertise
• Cost control xe2x80x93 cost saving opportunities without compromising compliance

Pedros