Job Description

Job Title
Human Resources Process Administrator (post level 12) Job ID: 6232
Organizational Unit
University of the Free State -> Deputy Vice-Chancellor: People & Operations -> Human Resources -> Benefits and Administration
Contract Type
Permanent
Occupational Level
Semi-Skilled
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date
8/9/2025
Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website:

https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll

- Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

A detailed Curriculum Vitae. Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation). A copy of your identity document (South African ID or passport for foreign nationals). Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

Handle recruitment administration by making travel and accommodation arrangements for shortlisted candidates and arrange reimbursement and relocation of new staff. Handle administration regarding the appointment of staff. Capture details of staff on HR PeopleSoft system. Capture staff movement (appointment, promotion, retirement, resignation) on HR PeopleSoft system. Type correspondence and send to relevant staff members. Handle administration regarding medical aid scheme. Handle administration regarding study benefit scheme. Capture leave applications on HR PeopleSoft system and type leave letters when applicable. Handle termination of employment administration. Ensure data integrity and quality assurance of work done. Adhere to Human Resources policies, procedures and guidelines. Adhere to service level agreement with other sections of HR and with clients. Ensure that all documents are scanned on ImageNow. Develop and maintain constructive relationships with both internal and external clients. Handle enquiries and provide correct information to both internal and external clients. Responsible for administration duties linked to other HR processes. Perform additional duties when needed to achieve team objective.

Inherent requirements:

A bachelor's degree or a B. Tech degree on NQF Level 7 in the field of Human Resources or related discipline. A minimum of one (1) year of relevant working experience in HR administration.

Recommendations:

Knowledge of PeopleSoft system. Honours degree on NQF Level 8 in the field of Human Resources.
Competencies

Required competencies:

Results Orientated:

The ability to be reliable, responsible, dependable and to fulfil obligations. The ability to deal calmly and effectively with high stress situations.

o Strategic Thinking:

The ability to deal with several activities at a time. The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

o Business Acumen:

The ability to adhere to rules and strictly follow work regulations. Proficient in using MS Office.

o Leading:

The ability to maintain high levels of personal motivation, energy, and enthusiasm. The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

o Building Coalitions:

The ability to be self-assured and at ease with people in all types of social situations. The ability to be sensitive and understanding to the needs and feelings of others.

Assumption of duties:

1 November or as soon as possible thereafter.

Closing date:

8 September 2025

Salary:

The annual remuneration package, including benefits is

R 388 426.59 - R 487 479.38 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact

051 401 2979

or email

JardineS@ufs.ac.za

or

Recruit@ufs.ac.za

Additionally, kindly contact

051 401 2876/7659/9813

for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at:

EEA13-UFS EE Plan 1 March 2025_28 Feb 2026.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.


The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.