Job Description

Experiencing together a unique human adventure
Animal health is key to the health of the planet. Working at Virbac means taking part in a unique human adventure in which the engagement of each individual contributes to its evolution. Encouraging internal mobility between positions and countries, offering individual development plans and building a partnership based on trust between managers and employees are as many perspectives of motivation for our teams. We also offer them a work environment conducive to exploring new territories and balancing their professional and personal lives. Finally, fostering their engagement to animal health also means listening to them and helping them to acquire new skills, preparing them for the challenges of tomorrow and encouraging them to contribute to an ever more responsible approach to our business.
Within the framework of the South African HR strategy, the function is responsible for providing support within the Human Resources department with the focus on implementing best practice HR solutions that meet current and future business needs including staffing, training & development, performance management, employees' relations within the ambit of local legislation which informs all HR policies, procedures and projects. The role will also focus on Communication & Employee Wellness within the local affiliate
Recruitment, Selection, Onboarding & Induction
Ensure that the recruitment, selection, placement, onboarding & induction process is implemented
Recruitment, Selection & Placement
Ensure recruitment requisitions are completed and approved prior to commencing with the recruitment process
Prepare internal & external job advertisements for all vacancies in conjunction with Line Management
Advertise all vacancies both internally and externally in line with the recruitment process- Shortlist applications
Arrange interviews, assessments & verification checks
Provide feedback to candidates on application at various stages throughout the recruitment process
Prepare employment contracts and remuneration offers to candidates as well as relevant promotion, transfer and other employment related documentation.
Onboarding and Induction
Ensure Line Managers are aware of the relevant tasks to be completed during the onboarding phase
Collate all relevant documents, forms etc from the new employee prior to the commencement of employment- Ensure that an employee profile is created on the HRIS and that all relevant information is captured as well as relevant documents attached
Co-ordinate the Induction programme
Facilitate the HR Induction presentation to all new employees
Conduct integration interviews
Conduct stay interviews
HR Administration & Reporting
Ensure all HR documents, policies & forms are up to date and relevant as well as aligned to current systems and work flows
Employee Benefits Administration
Collate and submit payroll input to outsourced provider within required timelines
Ensure HRIS is updated on a regular basis in line with staff movements
Ensure all employee information, including job and remuneration related information is current
Provide support to employee regarding relevant processes and general use
Employment Equity
Update employment equity statistics on a monthly basis
Collate information for the annual Employment Equity submission
Submission of Employment Equity report
Prepare information for EE Committee Meetings
Co-ordinate EE meetings
Ensure registers and minutes are signed by all relevant parties pursuant to each meeting.
Training & Development
Record and report on training activities on an annual basis including but not limited to submission of the WSP/ATR tothe relevant SETA
Source external service providers in line with SETA requirements
Arrange internal and external training in line with internal development needs
Co-ordinate the study assistance program
Maintain an updated record of all current training activities
Global Sustainability Report
Keep records of all relevant information during the year
Collate and submit information on an annual basis as per required timelines
Ensure relevant employee awards are distributed, i.e Long Service Awards Ensure timeous payment of supplier invoices
Performance Management
Ensure all job descriptions are regularly reviewed and updated by Line Managers
Assist Line Managers in drafting job descriptions
Provide training and support on the PERF process to all Line Managers and employees, i.e s, Objectives Setting, Development, Performance Appraisal, Salary Review
Provide training and support to Line Managers and employees on performance management system, tools and processes
Ensure regular communication is disseminated during each performance campaign.
Ensure that each performance campaign is completed within the relevant timeframes.
Employee Relations
Provide Support to Line Managers and employees during the disciplinary process including advice on warnings, the company disciplinary code, disciplinary hearings and related matters
Guide the Line Managers in drafting warnings
Guide and assist Line Management as well as employees in preparing for disciplinary processes
Provide support to Line Managers and employees during the grievance process
Provide advice and guidance with regards to the implementation of local labour legislation in line with HR policies and procedures
Employee Engagement
Coordinate the Employee Engagement Survey & ensure results are communicated throughout the organisation as well as actions plans executed when applicable.
Organization of company events including but not limited to year end functions, social events & wellness events Ensures that information about the company, policies, processes, events, etc. are communicated appropriately using internal communications media
Coordination of Employee Wellness Activities including those related to the EAP in line with the Wellness Plan
Promotion of the EAP services available
Ensure that the EAP database is accurate and up to date
Profile
Degree / diploma in Human Resources Management
Strong HR Administration skills and experience
A minimum of 5 years' experience in a HR Generalist role for a multinational
Experience within a manufacturing environment would be advantageous
Skills
Knowledge of SA Labour Legislation
Best practice with regards to recruitment and selection
Conflict Management
Facilitation Skills
Planning & Execution
Administrative Skills
Effective Communication (Verbal & Written)
HRIS - Workday
Attention to detail
Working knowledge of Google Suite would be advantageous
A Specialist applies broad theoretical job knowledge typically obtained through advanced education.
May require the following proficiency:
o Work is closely supervised.
o Problems faced are not typically difficult or complex.
o Explains facts, policies and practices related to job area.
Virbac provides numerous career opportunities, thanks to the diversity of its jobs and their international dimension.
Joining Virbac means joining dynamic teams ambitious for success.
Add Your Talent to Ours!