Job Description

As the backbone of our HR department, you will contribute to the smooth functioning of various HR processes, from recruitment and onboarding to employee relations and record maintenance.

Administration duties:

• Check and audit employment files as received and scan to the digital internal drive/s.
• Archive files and ensure correct company numbers are allocated.
• Ensure in and out signing of any staff files.
• Assist with emailing payslips to employees.
• Request and follow-up on medical cards from Affinity Health for new employees.
• Review enquires received by HR and escalate queries to (HOD / Payroll / Management).
• Filing (maintaining accurate up-to date employee records, including personal information / new contracts etc.)
• Maintain an accurate up to date excel sheet of bullet proofs issued to response officers.
• Obtain uniform quotations, email to HOD and send delivery invoices to Finance.
• Prepare the monthly terminations to be sent to payroll.
• ADHOC duties as and when required.

Easy Roster Experience and knowledge:

• Daily actuals.
• Monthly and daily rostering of officers.
• Load new sites and terminate sites.
• Load new security officers and terminate on ER.
• Maintaining accurate data of the Easy Roster system at all times.
• Investigate and resolve any discrepancies pertaining to bookings with the Operations Managers.
• Pull ER reporting as needed from Easy Roster.
• Capturing of uniform issued and returned.
• Issue timesheets to operation managers monthly to be checked.
• Capture and amend any corrections on timesheets required from Operations Managers.

• Microsoft Office / Computer literate.
• Easy Roster experience.
• Professional and good communication etiquette
• Be able to work under extreme pressure.
• Attention to detail and exceptional accuracy.
• Neat and presentable.
• Well organised with tasks and deadline driven.
• Be able to prioritize tasks efficiently.
• Non-smoker.
• Ensure the utmost confidentiality within the HR Department.

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