Job Description

To provide administrative support to the Rand Water Employment Equity Unit functions, ensuring successful administrative functioning of the unit.
Minimum Requirements

• Qualification in Admin related studies is a must, preferably in Human Resources
• Three to five years of experience, two of which must be in the Employment Equity or Human Resources space
• Excellent ability to coordinate and work with people from diverse groups, i.e. people with disabilities, women and other related previously disadvantaged groups

Primary Duties

• Book venues and refreshments for Employment Equity Meetings and other EE related events, (online and physical).
• Prepare meeting documents for Employment Equity Unit
• Taking minutes for Employment Equity Forum meetings
• Filing of all documents for EE unit
• Communication regarding times, documents and changes of the meetings to members of the EE Forum and other meetings
• Book venue for Employment Equity Meetings and refreshments. (online and physically)
• Prepare meeting documents for Employment Equity Unit
• Taking minutes for Employment Equity Forum meetings
• Filing of all documents for EE unit
• Communication regarding times, documents and changes of the meetings to members of the EE Forum and other meetings
• Accurate and timeous typing of general memoranda, reports, letters, faxes and general office documentation for the EE office.
• Updating of different schedules on excel, word, on a monthly basis
• Arranging and coordinating the smooth running of projects, e.g. Unfair Discrimination Awareness, Diversity and EE Projects
• Assist in driving the EE Consultant to various sites as and when required
• To assist in proper Formatting of EE and Disability related documents
• Assist with development, formatting and alignment of all reports i.e. EE report, etc.
• Submitting time sheet for Employment Equity Unit every month
• Liaise with personnel at various sites. Follow up on different aspects of work
• Ensure that All reports are updated regularly
• Create requisitions for all invoices and payments on SAP
• Create requisitions for the Employment Equity section.
• Receipt invoices for Employment Equity Section and for HR Department
• Filling of invoices and liaising with Procurement ,finance and the service providers for payments
• Ordering of stationery for Employment Equity Unit
• Ensure proper filing and record keeping of all documentation

Knowledge

• Computer literacy in MS Office Suite: Word, Excel, PowerPoint, Front page skills and SAP interface
• Preparing presentations and graphs
• Typing, Minute taking

Skills

• Problem solving skills
• Interpersonal skills
• Analytical skills
• Multi-tasking
• Excellent administrative skills
• Flexibility
• Attention to detail

Attitude

• Customer orientation
• Performance driven
• Deadline Oriented
• Sense of urgency
• Pro-active/independent
• Maintain confidentiality
• Value continuous improvement
• Professional/business courtesy
• Team player ,Positive "can do" attitude

Skills Required