Job Description

Job Advert Summary

To provide administrative support to the Rand Water Employment Equity Unit functions, ensuring successful administrative functioning of the unit.

Minimum Requirements

Qualification in Admin related studies is a must, preferably in Human Resources Three to five years of experience, two of which must be in the Employment Equity or Human Resources space Excellent ability to coordinate and work with people from diverse groups, i.e. people with disabilities, women and other related previously disadvantaged groups

Primary Duties

Book venues and refreshments for Employment Equity Meetings and other EE related events, (online and physical). Prepare meeting documents for Employment Equity Unit Taking minutes for Employment Equity Forum meetings Filing of all documents for EE unit Communication regarding times, documents and changes of the meetings to members of the EE Forum and other meetings Book venue for Employment Equity Meetings and refreshments. (online and physically) Prepare meeting documents for Employment Equity Unit Taking minutes for Employment Equity Forum meetings Filing of all documents for EE unit Communication regarding times, documents and changes of the meetings to members of the EE Forum and other meetings Accurate and timeous typing of general memoranda, reports, letters, faxes and general office documentation for the EE office. Updating of different schedules on excel, word, on a monthly basis Arranging and coordinating the smooth running of projects, e.g. Unfair Discrimination Awareness, Diversity and EE Projects Assist in driving the EE Consultant to various sites as and when required To assist in proper Formatting of EE and Disability related documents Assist with development, formatting and alignment of all reports i.e. EE report, etc. Submitting time sheet for Employment Equity Unit every month Liaise with personnel at various sites. Follow up on different aspects of work Ensure that All reports are updated regularly Create requisitions for all invoices and payments on SAP Create requisitions for the Employment Equity section. Receipt invoices for Employment Equity Section and for HR Department Filling of invoices and liaising with Procurement ,finance and the service providers for payments Ordering of stationery for Employment Equity Unit Ensure proper filing and record keeping of all documentation

Knowledge

Computer literacy in MS Office Suite: Word, Excel, PowerPoint, Front page skills and SAP interface Preparing presentations and graphs Typing, Minute taking

Skills

Problem solving skills Interpersonal skills Analytical skills Multi-tasking Excellent administrative skills Flexibility Attention to detail

Attitude

Customer orientation Performance driven Deadline Oriented Sense of urgency Pro-active/independent Maintain confidentiality Value continuous improvement Professional/business courtesy * Team player ,Positive "can do" attitude