Job Description

REQUIREMENTS

• Grade 12
• 3-year National Diploma or Degree in Human Resources Management or Industrial/ Organizational Psychology
• 5+ years of HR management experience
• Fishing industry experience will be advantageous
• Knowledge of SA Labour legislation
• Knowledge of payroll systems (VIP)
• Knowledge of biometric systems
• Knowledge people management best practice
• Valid driver's licence
• Strong conflict management skills
• Strong negotiation skills
• Excellent communication and interpersonal skills
• Excellent organizational and people management skills
• Excellent time management skills
• Excellent presentation skills
• Excellent analytical and self-management skills
• Must be able to multitask and work under pressure
• Attention to detail
• Computer literacy in MS Office (MS Word, MS Excel, MS PowerPoint and MS Outlook)
• Proficiency with the VIP payroll system

RESPONSIBILITIES

• Coordinate all people management functions and activities that are driven by standard company policies and guided by legislative best practices of South Africa
• Build and maintain healthy relationships with all internal customers as well as external service providers and stakeholders
• Drive and monitor consistent implementation of company policies to minimise risk for the business
• When critical policies are non-existent, facilitate development thereof according to business need and legal best practice
• Facilitate effective communication and ongoing engagement between management and employees on matters of mutual interest that may include policies, procedures and any matters that imply changes to conditions of employment
• Coordinate all activities that relate to the execution of disciplinary proceedings for misconduct, as well as any matter that relates to employee grievances, incapacity, operational requirements and general wellness of employees
• Coordinate activities that relate to the recruitment and selection of staff, including learners in training
• Coordinate planning and implementation of employees' training and development programmes
• Coordinate statistical records and relevant information for Employment Equity and skills development, BBBEE planning and reporting, information gathering, and verification purposes
• Ensure effective administration and management of employee time and attendance, and leave for monthly paid employees
• Ensure effective execution of payroll administration for monthly employees, following legal best practices
• Ensure effective administration, maintenance and filing of employee data, as well as related contractual and legal employment records
• Execute the coordination of accurate employee data management and processing of payroll input
• Coordinate logistical planning of workshops and related events
• Coordinate the execution of CSI programmes and related projects
• Execute back-office administrative activities that support the implementation of the Employment Equity Act, Skills Development Act and Occupational Health and Safety Act of SA
• Execute all back-office administrative activities that support recruitment, termination, time and attendance and pay calculation
• Set up and maintain an effective filing system that is to ensure accurate employee record keeping
• Drafting of employee contracts (factory and vessels)
• Assist with the day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to all departments across the group
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, applications, etc.)
• Coordinate HR projects (meetings, training, surveys, donations, community projects, etc.) and take minutes
• Deal with employee requests regarding Human Resources issues, rules, and regulations
• Assist in payroll by providing relevant data
• Biometrics administration
• Processing increases, and calculation of back pay
• Ensuring that all HR/ payroll reports required are printed as and when required
• Health and Safety administrative duties
• Incident and accident reports
• Training update for Health and Safety
• Gathering information for various applications
• Applications for new employees
• Weekly wages, checks processing and payments for all weekly paid staff
• Ad-hoc duties that might arise in the HR/ payroll department

Skills Required