Job Description

New Engagements:

• Drafting contracts and sending it for signature
• Initiating onboarding process on 4flow
• Performing induction with new starters
• Download new starter documents from 4flow, check profile and approve in order for it to post to SAGE
• Ensure that new starter information has posted correctly to SAGE, edit where necessary.
• Creating ESS access and sending login details to new starters
• Load pics on new starter SAGE profiles
• Check, sign and submit medical aid applications for new starters
• Send email for new starter email signatures to be created and set up
• Create and send out new starter mailer to the agency
• Send out probation calendar reminders and end of contract reminders to managers of new starters

Staff Movements:

• Drafting letters for all staff movements i.e promotions, salary increases, team changes and sending for signature
• Ensure we get signed letters back for record keeping purposes
• Action provident fund adjustments on ROL that are linked to the promotion or salary increase
• Ensure retainers and seat numbers are updated on SAGE that are linked to promotions or team changes

Payroll:

• Managing probation periods:
• Checking with line managers whether staff members have passed probation or if it needs to be extended
• Drafting letters to notify staff they have passed probation successfully or that probation has been extended
• Setting up a new enrolment provident fund session with the broker for those who passed probation
• Sending provident fund enrolment forms to staff
• Loading new enrolments to ROL i.e Sanlam provident fund portal

Medical aid updates:

• Keeping track of all medical changes ito dependent removal, adding dependents, plan changes, cancelling vitality.
• Ensuring we get updated membership certificates from broker to reflect changes
• Medical aid billing checks every month
• Resolving queries with broker
• Sending comms to staff re increases, added benefits e.g Wealth Fund

Maternity/Parental leave:

• Completing maternity leave calculations and sending to finance for approval
• Preparing UIF documents
• Drafting workback agreements
• Ensuring correct information is on payroll sheet for the relevant months

Staff loans:

• Drafting loan agreement
• Send signed agreement to finance with payment instruction
• Ensure information is captured on payroll sheet for deductions

Parking:

• Ensuring parking deductions reflect on payroll sheet
• Ensure parking access is revoked when staff leave

Resignations:

• Ensure we have signed resignations letters
• Notify broker of resignations for the month
• Send provident fund withdrawal forms to those who resigned
• Action terminations on ROL portal and SAGE
• Submit provident fund instruction forms to Sanlam
• Update terminations on Sage for future terminations
• Pull leave reports for leavers from workbook
• Conducting exit interviews

End of contracts:

• Contact line manager to find out if contract will be extended or not
• Send updated contracts to relevant staff member

• 4 Years experience in HR generalist
• HR Degree
• HR certification

Other:

• Assisting with leave queries
• Assisting with Monthly Resource Meeting updates
• ESS queries
• Payroll queries
• Creating mock payslips as requested by recruiters
• Stats SA reporting
• Handling death claims

Health and Safety:

• Active H&S officer for the company
• Book training for health and safety committee
• Attending OHS meetings
• Performing OHS walks/checks on a monthly basis and submit finding reports after the walk has been completed
• Handling IOD claims

Employee Relations:

• Advising line managers as and when required
• Drafting and issuing of notice to attend
• Drafting and issuing of warnings
• HC representative in hearings
• Advising line managers on probation performance review process

General:

• Updating forms on MS teams channel for any staff movements
• Keeping tasks up to date, mark off when completed on teams
• Training administration
• Completes additional tasks as required by HC consultant
• Lead and mentor HC Graduate
• Projects that are assigned xe2x80x93 induction presentation, welcome pack
• Assist with arranging wellness initiatives
• Keeping trackers updated xe2x80x93 probation, FTC, retirement, WBA -maternity
• Assisting with BEE verifications
• Assisting with EE report and other statutory reporting

99 Cents