Job Description

Senwes is seeking the services of a HR Shared Services Administrator to provide administrative support to HR functions, ensuring smooth operations in recruitment, onboarding, and record-keeping.
Employee Records Management

• Ensure accurate and up-to-date employee records, including personal details, contracts, and performance evaluations.
• Generate and distribute regular reports on HR metrics and analytics.
• Manage and secure confidential employee information.

Onboarding Facilitation

• Facilitate the onboarding process for new hires, including the documentation of new hires and orientation.
• Coordinate with various departments to ensure a seamless integration of new employees.
• Provide support and guidance to new employees during the initial phases of their employment.

HR Inquiries

• Act as the first point of contact for routine HR inquiries from employees related to HR policies, procedures, and benefits.
• Provide timely and accurate responses.
• Escalate complex issues to HR Officers or Managers as needed.

Administrative Tasks

• Perform routine administrative tasks such as filing, scanning, copying to ensure smooth operations within the HR Shared Services division.
• Support compliance efforts by ensuring HR practices adhere to relevant laws, regulations, and internal policies.

Document Control

• Assist in the preparation, distribution, and filing of HR documentation.
• Maintain and update HR documents, including policies, manuals, and standard operating procedures.
• Accurately maintain and update employee records ensuring all information is current and compliant on the SAGE system.
• Ensure the accessibility and version control of HR documents for internal use.

Payroll data processing

• Ensure that all payroll transactions are processed accurately and on time before close-off.
• Process appointments for permanent and temporary employees.

Control SAGE data entries

• Control data entries on SAGE to maintain accuracy and compliance.
• Assist with the day-to-day functions of the Shared Services Manager, including onboarding, when needed.

Experience and qualifications: Diploma in relevant field: 3 years relevant experience in SAGE 300 Payroll or National Senior Certificate: 5 years relevant experience (of which at least 3 years SAGE 300 Payroll experience).
Closing date: 15 November 2025.

• We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
• Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
• Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.

Skills Required