Job Description

Closing Date 2025/08/15
Reference Number FDM250716-2
Job Title HR Officer
Job Type Permanent
Business Unit Feedem Catering
Division Healthcare
Department HR
Job Grade Junior Management
Number of Positions 1
Location - Province Western Cape
Location - Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Human Resources
Job Advert Summary
We are currently recruiting for Unit People Assistant , to perform administrative duties across Units allocated for, by assisting Unit Manager with the smooth day-to-day HR/Payroll Administrative function within organisation and providing support to employees and management.
Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from dieticians, chefs and human capital specialists to hygiene experts.
We provide a wide range of catering and associated services to clients in all industries. We customise our catering and services according to their needs. Our services are offered with confidence as everything we do is underpinned by an ethical code and full compliance with all the relevant industry standards and regulations.We have a country-wide footprint with our head office in Johannesburg, and regional offices in Cape Town, Durban, George, Worcester, Port Elizabeth, Rustenburg, Kimberley and Bloemfontein.
Minimum Requirements
Skills and Competencies

• Ability to work under pressure.
• Analytical and Critical Thinking.
• Relationship and Alliance Building Skills.
• Empowering Team Members.
• Organisation culture and values driven.
• Travel around units allocated for.

Qualifications and Experience

• National Diploma in Human Resources Management or Industrial Psychology advantageous
• Minimum 2-year Experience within the HR Environment.
• Previous experience working on any HRIS or Time and Attendance System advantageous
• Own Car and Drivers Licence (position requires travelling to the allocated units)
• Computer literacy -basic level on MS Office

Duties and Responsibilities
Personnel Administration

• Assist with personnel administration procedures by complying with the company's policies and procedures through conducting audits on the personnel records/documentation at designated region.
• Assist with the transactional admin process in collaboration with the Unit Manager.
• Assist by liaising with the Unit Manager as to ensure that all employees receive proper documentation for but not limited to: Letter of appointments, transfers, terminations, promotions, remuneration adjustment, Promotions, etc.
• Assist with preparing any documents for the Section 197 and Section 189 processes end to end and ensure agreements are drafted successfully.
• Maintenance of employee files or folders as well as any files relating to transactional administration both on physical file and one drive.

Onboarding

• File and create new folders for employees
• Assist with an on-boarding programme to ensure all those appointed within Line management positions

understand all HR aspects of the position, for example Induction, ESS, performance management etc. * The end-to-end onboarding programme include all aspects including but not limited to necessary
documents assigned to employee, orientation and weekly induction process, buddy system,
presentations etc.
Payroll and Time Attendance

• Scheduling of monthly salary checks and assisting with salary checks.
• Analyse salary checks for the unit and highlight concerns to management as and when required.
• Provide monthly MIS as required by management, analysing the information and providing findings &

recommendations. * Collaborate with payroll monthly, to analyse payroll checks as and when required.

• Assisting with the setting up and configurating of the TGO tablets if need be (with the help of People
• Administrator at the Head Office)
• Capturing of the application leave on the system.
• Capturing of the shifts on the system.
• Create new profiles and users as per request for TGO queries.
• Ensuring that the missed punches or any discrepancies on TGO's are addressed by the Unit Manager.

Projects

• Facilitate training on rolled out projects within across units.
• Facilitate compulsory training for staff within the units including induction etc.

Recruitment, Selection and Transformation

• Liaise with Talent Acquisition to assist with the recruitment & selection on allocated positions in alignment with the recruitment process and procedure.
• Ensure that the requirements of the Employment Equity Act and other related legislation is adhered to.
• Submission of candidate information to Talent Acquisition Specialist.

Performance Management

• Assist with collating the appraisals and assist with documents for poor performance counselling

sessions of employee as and when required. * Ensure that employees have s and KPIs in alignment with performance management
projects.
Labour Relations

• Keep abreast with the legislation and BCEA.
• Advise Unit Managers with IR matters e.g. warnings etc.
• Attend to Labour Relations matters, e.g. trade union consultations (with guideline of people partner),

retrenchments, grievances, counselling etc. where required. * Ensure that the code of conduct is followed accurately in terms of all Labour Relations matters.

• Ensure that Unit Managers are fully aware of and responding to all statutory legislation affecting the catering

industry. * Telegram process - receiving of requests, actioning the requests, and providing feedback that the telegram
has been sent to the employee. * Weekly updating of the disciplinary enquiry excel sheet on one drive regarding any outstanding information
from the hearing packs received.