Job Description

JOB PURPOSE
The core purpose of the role is to assist in the provision of Human Resources administrative services, to support the delivery of the Companys overall strategy.
KEY PERFORMANCE AREAS

• Recruitment
• Training and Development
• Employment Equity
• Industrial Relations
• HR administration and reporting
• SHEQ Integrated Management System control

MAIN RESPONSIBILITIES
Recruitment

• Administer recruitment process

• Advertising positions internally and externally, as required.
• Shortlisting candidates based on position criteria
• Pre-screen candidates
• Conduct Interviews
• Reference checks
• Induction and onboarding
• Additional Ad Hoc Requirements as may be required.

Training and Development

• Capture WSP & ATR for submission to the relevant SETA.
• Implement and schedule training activities to meet business needs and commercial targets.?

• Source training providers.
• Record training data on Internal systems.

Employment Equity

• Employment Equity Administration.

• Assist with Internal audits as required.
• Complete Progress reviews as required.
• Minute Employment Equity Meetings.
• Additional Ad Hoc Requirements as may be required.

Industrial Relations

• Provide specialist guidance to management and staff in relation to enabling a sound and harmonious employee relations climate.
• Handle potential minor IR queries/problems before it causes dissent.
• Manage IR matters and ensure fairness, consistency, and compliance with relevant legislation.

• Ensure an effective IR climate prevails with fair practices in the regions.
• Administer disciplinary and poor performance/incapacity/ill health enquiries as required.

• Drafting of charge sheets for enquiries, based on evidence received, if required.
• Arranging of external chairpersons.
• Assist with addressing staff grievances.

HR administration and reporting

• Assist the HR Manager with capturing of data required for monthly HR Reporting.
• Assist with Document Control of company documents.
• Administer organisational design activities

• Draft and upkeep of organograms.
• Draft and upkeep of job specifications.
• Manage all HR Data.

• Ensure employee files are always up to date.
• Ensure updated staff records are available.

• Personal information is accurately reflecting on SAGE300 People.
• General Administration.

• Data Capturing.
• Filing.
• Archiving of historic documentation.
• General employee assistance as required.
• Assist the HR Manager with any other additional duties as may be required for the effective performance of the department.

SHEQ Integrated Management System control

• Ensure adherence to the OHS Act.
• Reporting of Injury on duties to Department of Labour (CompEasy) timeously
• Enable employee engagement through developing and implementing appropriate participation and communication platforms.
• Assist with Internal projects as required by the operational needs of the company.
• Assist with HR required processes for the ISO Certification Project that includes:
• Assist with Management of internal and external Documents with the support from HR Manager and SHEQ Manager.
• Always maintain a high level of customer service levels standards.

KEY JOB REQUIREMENTS
QUALIFICATIONS

• 1 to 3 Years Diploma in the respective field (NQF 6)

EXPERIENCE

• Minimum 2 years experience in a similar role.
• Relevant Human Resources Administration experience.

SKILL REQUIREMENT AND KNOWLEDGE

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Proficient in VIP Premier / SAGE 300 People.
• Strong experience and knowledge: LRA, BCEA, EE, SDA, BBBEE.
• Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under control.

COMPETENCIES

• Excellent communication skills both verbal & written.
• Able to work punctual and be persistent.
• Time Management, organizing and planning skills.
• People-oriented and results driven.
• Problem-solving competence.

REQUIREMENTS AS AN ADDED BENEFIT

• Strong Industrial Relations experience having been exposed to IR in a Factory/Plant environment.
• 3 Year Bachelors Degree in the respective field (NQF 7).

ADDITIONAL REQUIREMENTS

• Due to the nature of the position, must be able to work outside the normal working hours, as may be required.