Job Description

REQUIREMENTS:

• Matric, HR Diploma or Certificate
• 2-3 years experience in a similar role
• Computer Literate in all MS Packages
• Excellent time management and organisation skills
• Self-Motivated, Meticulous, and Deadline driven
• Must demonstrate the ability to handle large volumes of data, information, projects, and tasks at any given time and still be able to deliver quality work on time
• Must have drivers license and own vehicle
• Will travel to JHB once per month

DUTIES:
HR

• Prepare HR documents, type HR meeting minutes & maintain filing systems
• Track and update employee information and data
• Maintain personnel employee files
• Draw up and issue contracts for new employees
• Advise employees on basic HR queries, escalating to the wider team as required.
• Support the wider team with ad hoc duties and projects as required, including but not limited to supporting with routine compensation matters, providing information for audit requests, preparing information for management reports .
• Submit attendance reports to the General Manager
• Prepare all permanent and contract personnel files
• Check time and date on clocking system
• Print daily current absenteeism report and hand to the retail manager
• Obtain Site Attendance Register, check late coming/absence notifications
• Prepare timesheets, monitor leave, submit calculated timesheets for processing
• Distribute payslips and handle queries
• Update the training database & keep record of training committee meetings

Payroll

• Manage the end-to-end payroll administration for staff payroll across multiple locations, ensuring that all authorised payroll changes are implemented and actioned accurately, to meet all payroll and statutory reporting deadlines.
• Ensure all payroll related functions are processed within the deadlines (including benefits contributions and relevant recons).
• Ensure all HR payroll related information is kept up to date, including correctly processing all starters and leavers.
• Maintain accurate records of all payroll transactions, instructions, and requests in a confidential manner; ensuring that all records are available for audit as required.
• Manage and respond to all matters and queries relating to payroll from employees and vendors.
• Assist with BBBEE annual audit.
• Assist in the preparation of annual Employment Equity Reports.
• Assist in the preparation of Workplace Skills Plans (WSPs) and Annual Training Reports (ATRs)
• Contribute to improving HR systems, processes and practices.

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