Job Description

Job Purpose
The HR Clerk is responsible for providing comprehensive administrative support to the HR department, ensuring accurate record-keeping, compliance with relevant labour regulations, and the efficient execution of HR functions. This includes managing personnel files, payroll processing, statutory reporting, and supporting Employment Equity, Performance Management, Training & Development, and employee relations.
Key Responsibilities (including but not limited to):

• Maintain and administer all personnel files in line with company policy and legislation.
• Support Employment Equity initiatives and compile EE reports.
• Assist in the administration and tracking of Performance Management processes.
• Coordinate and record Training & Development activities for employees.
• Generate accurate HR reports (headcount, absenteeism, turnover, etc.).
• Process VIP Payroll (weekly and monthly) and ensure compliance with statutory requirements.
• Draft and manage Contract and Temporary Employment contracts (MIEBC and MIBFA).
• Administer Workmen's Compensation (WCA) and Rand Mutual Assurance (RMA) claims.
• Provide general HR administrative support and first-line HR advice to employees and managers.

Key Performance Indicators (KPIs):

• Payroll Accuracy: 100% accurate payroll processing with no missed deadlines.
• HR Reporting: Timely and accurate submission of HR and statutory reports (EE, WCA, RMA, etc.).
• Personnel File Compliance: 100% of employee files up-to-date and audit-ready.
• Training & Development: Accurate recording and tracking of all training interventions.
• Employment Equity Compliance: EE reports submitted on time and in line with legislative requirements.
• Contract Management: All employment contracts issued accurately and timeously.
• Claims Administration: Prompt processing and follow-up of WCA/RMA claims.
• Employee Queries: HR-related queries resolved within agreed service levels.

Qualifications & Experience:

• Grade 12 (Matric) - essential.
• HR or Payroll qualification/certificate - advantageous.
• 2-4 years' experience in HR administration and payroll processing (VIP Payroll essential).
• Knowledge of MIEBC and MIBFA agreements.
• Experience in WCA & RMA claims administration advantageous.

Skills & Attributes:

• Strong administrative and organizational skills with excellent attention to detail.
• Ability to maintain confidentiality and handle sensitive HR information.
• Good knowledge of HR practices and South African labour legislation.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong interpersonal and communication skills.
• Ability to work under pressure, prioritize tasks, and meet strict deadlines.

Core Competencies:

• Accuracy & Attention to Detail - Ensuring error-free HR and payroll data.
• Confidentiality & Integrity - Handling sensitive information discreetly.
• Time Management - Managing multiple HR functions efficiently.
• Analytical Thinking - Interpreting HR data and reports for decision-making.
• Teamwork & Collaboration - Working effectively within HR and with other departments.
• Problem-Solving - Addressing HR and payroll-related issues effectively.

Salary offer: Negotiable
For more information please contact:
Ossy Botha