Job Description

Thorburn requires a driven, organized individual to motivate and encourage employees to use their skills for the overall good of the Brand, to assist with achieving the organizational goals and our employees reach their full potential.The candidate must have the ability to influence people through excellent interpersonal skills and impact company culture by taking an active approach. The candidate must work with the executive team and stakeholders across the business to evaluate the current company culture, assess potential gaps or opportunities, and create a strategic plan to align the organisationxe2x80x99s culture with its values and goals.The ideal candidate needs to have experience working in a matrix organisation and must have project management experience with specific reference to new contracts / sites mobilisations and de-mobilisation.As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people xe2x80x93 the heart of Tsebo xe2x80x93 is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clientsxe2x80x99 needs. to find out more about who we are in a nutshell.Duties & Responsibilities

• Prepare and get sign off on all relevant HR documentation.
• Control all documentation from time of initiation and follow through on all outstanding documentation for designated business unit.
• Engage with new recruits on company benefits and completion of the relevant documentation thereof.
• Conduct exit interviews and finalise exit documentation. Capture exit interviews on system.
• Ensure that termination checklists are completed and all the relevant departments are duly informed. (e.g. sim card de-activation, access de-activation, medical aid resignation, IS Support, collection of laptop etc).
• Obtain sign off on all HR documentation packs from HRBP before processing or distribution.
• Submit all payroll related information to payroll/Educos for processing after verification.
• Create and maintain files for all employees and file and/or archive documents according to company policies, procedures and processes.
• Co-ordinate induction program for all new recruits.
• Assist with the organisation of Long Service Awards.
• Schedule interviews and arrange meeting room.
• Ensure criminal, credit, reference and qualification verifications have been conducted on candidates.
• Assist employees with benefit claims xe2x80x93 funeral, death, disability provident fund claims and COIDA processes to ensuring that all required documentation is provided.
• Ensure Distribution of payslips and IRPxe2x80x99s.
• Resolve all payroll and employee benefits related queries within the allocated time-frame.
• Ensure timeous payment of salaries to all employees.
• Co-ordinate all leave forms (annual, maternity, family responsibility, sick etc.) and ensure leave forms are captured accordingly.
• Provide basic advice and support to line managers and employees on Employee Relations matters in line with SA Law and regulations, company policy and procedures, taking into account relevant business objectives and industry best practise to minimise legal risks.
• Coordination of disciplinary hearings, grievances and appeal processes.
• Coordinate ER training with the training department for designated business unit
• Assist line managers in drafting and review of warning forms issued to employees to ensure that correct codes are utilised in line with company disciplinary procedure.
• Develop and maintain an IR tracker to keep records of and timeframes related to disciplinary actions taken against staff members.
• Coordinate performance appraisal
• Provide basic advice to employees and management on Performance and Learning and Development matters
• Coordinate all training related to performance management development through the HRBP and the Training Department
• Assist with skills audit tracking and implementation of action plans thereof.
• Coordinate Training related admin for designated business unit and keep accurate records

Skills and Competencies

• Good People Skills,
• Ability to Lead and Manage Employees
• Participating in employee discipline and possible legal appeals for terminated staff
• Organisational Skills,
• Sensitivity in Handling Confidential Issues,
• Good Oral and Written Communication Skills,
• Experience with Benefits, Employee Resources, and Employment Laws and Regulations, and Excellent Leadership skills to provide guidance and assistance to employees within the department as well as throughout the company.
• Business Culture and Practices
• Employee relations and retention
• Performance improvement and management
• Staff mobility administration
• Section 197 Transfers
• Section 189
• Managing change management within HR and internal clientxe2x80x99s environment

Qualifications

• Grade 12 / Matric - National Diploma/B Degree in Human Resources or equivalent
• Business Management Certification
• Minimum 5 yearsxe2x80x99 experience in either of the following or combination of (within a corporate environment) - HR Administration - Remuneration and Benefits - Performance Management - Recruitment & Selection - Employee Relations - Learning & Development - HR Reporting - HR Project Management - Organisational Design - Employment Equity - Succession Planning - Skills Audits - National/International HR experience BCEA, Labour Relations Act, Skills Development Act, Employment Equity Act, Health & Safety Act etc

PolicyTsebo is committed to protecting your personal data as well as your rights relating to the information in line with the provisions of the applicable data protection laws.As a company we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.Please note that Tsebo will not charge individuals seeking employment any fees, whether for registration, application, administration or placement.xc2xa9 All rights reserved.
Tsebo Solutions Group Proprietary
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Tsebo Solutions Group