Job Description

Job Summary

Position: Creditors Clerk and Payroll Officer

Location: Witbank

Duration: Permanent

Job Type: Full time

Salary: R 12 000 - R 20 000 (NEGOTIABLE)

Report to: Finance, Admin and HR Department

RESPONSIBILITIES:

The HR and Payroll Officer is responsible to assist with planning, organisation and co-ordination of the company's payroll and HR function and to provide accurate and timely processing of company's payroll. To ensure the highest standard of payroll services and assist with the company's accounts function.

CREDITORS

• Ensure that Load sheets and counter sheets are posted daily. Report immediately if these sheets are not balancing
• Collection and follow up on COD accounts. Send report weekly
• Monitor rep sample account and send out a report weekly
• Credit Notes to be done every 2 Monday, Thursday and Friday
• Monitor Staff accounts and ensure that limits are not exceeded
• Monthly Supplier recons to be done by 21 of each month. Proof of payments must be send monthly. Ensure discounts are taken and negotiated. No unreconciled items older that two months
• Responsible for filling in supplier applications A -L
• Maintain full master details of suppliers on system, e.g. credit limits, contact details, Vat numbers, Bee status and bank account information
• Recon of cash creditors on a weekly basis
• Filing of all paperwork
• Planner report for Sales Department
• To assist with admin related tasks and duties

PAYROLL FUNCTIONS

• Print clocking time reports on or before the 21st of each month and ensure that all overtime is signed off by Management.
• Prepare overtime schedule on Excel and give to Senior management for approval
• Maintain credit limits on staff accounts. Print staff accounts for payroll purposes and give to Senior Management to approve deductions
• Ensure that all reps staff accounts have the correct Tollgate and Petrol Amounts allocated to their Staff Accounts
• Compile all payroll information on Payroll Excel Spread sheet reflecting all earnings and deduction for payroll purposes
• Senior Management must sign off Payroll Excel Report, before any data can be entered into Pastel Payroll.
• Ensure that all information on Payroll Excel Report are entered to Pastel Payroll
• Ensure that all leave taken by employees are entered onto Pastel Payroll
• Ensure that Payroll Recon Report from Pastel Payroll balances with Payroll Excel Report before processing.
• Print Payslips.
• Ensure that the following reports are printed and filed in the current months payroll file:

• Payroll Reconciliation
• Payroll Transaction List
• Leave Schedule for Leave File
• Salary Journal compiled on Excel and posted to General Ledger accounts in Pastel Evolution
• Proof printout from Pastel Evolution that all Staff Deduction were posted to accounts
• Union Payments
• Workmen's Compensation
• Statutory Reports & Payments

• Ensure U19 is filled in correctly, signed off by Senior Management and posted to UIF offices
• Ensure that EMP201 on SARS E-Filing is done before the 7th of each month
• Ensure that EMP201 Excel Spread sheet is done on a monthly basis for EMP501 Reconciliation at year end
• Absa Small Business Provident Fund
• A monthly Reconciliation of ABSA Small Business Provident Fund must be done to ensure that all employees are members of the fund and to ensure that all details are correct.
• Add new members/Terminate resigned members
• Handle all claims on deceased/disabled members or members family

SKILLS & EQUITY

• All skills and Equity Reports should be done on a monthly basis both for skills development and for BEE Rating Purposes
• EEA2 Workforce Profile must be printed every month and all information should reflect on an Excel Sheet regarding, Gender, Race, Occupational Level and Job Title of each employee
• Ensure that all training are recorded on training forms should it be inhouse or external training providers
• Ensure that all training schedules are loaded onto Pastel Payroll as well as Training Excel Report on a monthly basis

REPORTING

• Credit Note Report (Monday)
• Staff account report
• COD report (every week)
• Rep Sample report

GENERAL

• Always be on time for work
• Show ability to take responsibility for the execution of duties
• To organise and priorities work
• To be supportive, neutral and professional when interacting and corresponding with customers and suppliers
• To provide superior service to customers
• To communicate well with co-workers
• To be courteous towards co-workers
• To work as a team with co-workers
• Work station/area kept neat, safe and tidy
• To follow Client's policies and procedures
• To assist management with any other reasonable request

Finding Personnel (Pty) Ltd

Recruiter

Job Mail