Job Description

Are you a detail-oriented and people-focused HR / Payroll professional ready to take the next step in your career?
Our client based in Upper Eastside is seeking an experienced HR / Payroll Officer to join their dynamic Human Resources team. This role requires a highly organised individual with strong payroll expertise, sound knowledge of South African labour legislation, and the ability to manage multiple HR functions with precision and confidentiality.
Minimum Requirements

• Minimum 3 years HR experience in a similar administrative or generalist capacity
• Strong payroll experience with hands-on experience using PaySpace (essential)
• Experience working with Time & Attendance systems
• Sound understanding of South African labour legislation (BCEA, LRA, EEA, OHSA, etc.)
• Excellent administrative, coordination, and organisational skills
• High level of accuracy and strong attention to detail
• Professional grooming and presentation
• Strong verbal and written communication skills
• Proven ability to prioritise, multitask, and meet deadlines
• High level of integrity, confidentiality, and professionalism

Advantageous

• HR Diploma or related qualification
• Experience with Employment Equity administration and reporting
• Experience with EMP501 submissions to SARS

Key Responsibilities
HR Administration & Recruitment Support

• Provide comprehensive HR administrative support across all HR functions
• Assist with the full recruitment process
• Draft and issue appointment and onboarding documentation, including:

• Letters of Offer
• Employment Contracts
• EEA1 Forms
• Medical Questionnaires
• New Employee Documentation
• Ensure accurate completion and filing of all onboarding documentation
• Maintain and update employee records, personnel files, and HR databases

Employee Lifecycle & Documentation

• Schedule and facilitate probationary meetings where required
• Draft HR-related documentation, including:

• Salary increase letters
• Promotion letters
• Bonus letters
• Advance / loan agreements
• General employee correspondence
• Assist with the performance review process
• Support disciplinary and grievance processes through accurate documentation and record-keeping

Payroll & Compliance

• Oversee the Time & Attendance system
• Process monthly payroll input accurately and within required deadlines
• Prepare payroll reports as required
• Submit mid-year and year-end EMP501 reconciliations to SARS
• Issue IRP5 certificates to employees
• Administer employee benefits (risk cover, pension, medical insurance)

Leave & Benefits Administration

• Manage leave administration and reporting
• Assist departments with leave planning
• Capture leave on payroll systems and maintain accurate records
• Track leave patterns and generate reports

Employment Equity & Statutory Compliance

• Administer Employment Equity reporting and coordinate EE Committee meetings
• Manage Workmens Compensation reporting, including:

• IOD reporting
• Return of Earnings
• COIDA Letters of Good Standing
• Ensure compliance with company policies, procedures, and relevant legislation

Operational Support

• Coordinate staff transport arrangements with the transport provider and internal departments
• Foster positive employee relations
• Uphold company values in all interactions

Skills Required