Job Description

Job purpose

To execute and co-ordinate any required Human Resources (HR) activities, processes and projects aligned to business requirements in accordance with Company policies, processes and procedures, while ensuring compliance to all relevant legislation and delivering the desired service levels to effectively support the business. To provide professional, high quality and timeous administrative support to the HR Business Partners, the Head of HR and the business.

Duties and responsibilities

1. Assist with Talent Management

Responsible for recruitment for roles on Patterson Level B5 and below, in line with the full recruitment responsibilities including the review, requisition approval and advertisement of job specifications, screening and shortlisting CVs, scheduling and attending interviews, preparing appointment letters and change letters where required. For all other vacancies, assist HR by reviewing and advertising job specs internally, schedule interviews, prepare appointment letters and change letters where required. Produce interview packs for the interview panel Conduct employment checks for successful candidates across all Patterson levels, including but not limited to credit, criminal, ID verification, fraud listing, sanctions scanning, qualifications and reference checks. Where required, facilitate psychometric assessments and follow up reports Ensure consistent professional business experience throughout recruitment experience Ensure Recruitment Processes and Procedures are aligned and adhered to Preparation of documentation and feedback from interviews for reporting purposes Schedule exit interviews of employees upon notice of resignation. Conduct exit interviews for employees on Patterson Level B5 and below.

2.

Business Partnering: provide support to GPT employees and management, the HR Business Partners and Group HR function:

Operate in a style which is consistent with the values and vision of Growthpoint and the HR department Undertake duties when required as directed by any of the HR BPs Cross alignment and collaboration with the HR Centres of Excellence teams Onboarding, open and manage employee files Update and maintain various templates and schedules within HR. These include but are not limited to the Employee Movements schedule, disciplinary schedule, Long Service Awards schedule, recruitment report, EAP staff list, sanctions scanning list etc. Coordinate monthly birthday lists, inclusion of birthdays in the Head of HR's calendar, and distributing emailers on employees' birthdays and Long Service Awards Collate and distribute the Human Capital Welcome e-mailer for new joiners. Timeous communication of employee-related changes within GPT via Employee Movement Change form. Assist employees, where possible, with HR queries and requests Event co-ordination for HR events such as team building and strategy sessions, order stationery, gifts etc. Assist with the HR audit process as and when required Allocate HR invoices as required, and process via Fraxion for payment Monthly updates of employee data with the EAP service provider Update the HR policy and procedures manual as required. Prepare employment confirmation letters and certificates of services as required. Ensure that the templates used for employment letters, offer letters, disciplinary letters, termination letters, forms and checklists are updated as and when required. Daily clearing of sanction scans Assist with the HR B-BBEE Audit Verification submissions and requests i.e., on management control (EE) and skills development (SD) Manage the Preferred Supplier List by liaising with the procurement department. Completion and submission of any IOD (injury on duty) paperwork. Investigate and record all incidents and accidents and produce statistics on a monthly basis Ensure that all administrative archives and distribution of documents comply with POPIA requirements Co-ordinate IR administrative duties Travel co-ordination & planning of trips for HR team including flight bookings, accommodation & car rentals. Ad Hoc administrative duties as required

3. HR Administration and Projects

Provide full administrative support that includes, but is not limited to: Undertake archiving of data both electronic and paper filing Appropriately filing, archiving and destroying documents i.e., employee files, Shared Folder maintenance etc. Prepare meeting agendas and minute taking as and when required Answer telephones and deal with enquiries appropriately Take accurate messages and relay efficiently and timeously Produce monthly HR dashboards and reports as required by the HR BP and business Diary Management of HR Business Partners Assist with and implement various HR projects, as and when approved by Head of HR

4.

HR Systems and Payroll

Maintain job & position codes on the HR LoB system, administer ESS system & ensure employees have access. Assist employees with ESS password queries. Compile employee file for payroll processing and checking by the Payroll team Load new employees on Sage Payroll system Create new positions on Sage Payroll as and when required for new roles Attend to Payroll queries timeously Compile Payroll input sheet for the Payroll team and distribute. Maintain a quarterly check (perform a quarterly audit) that all employee data on the Line of Business (LoB) HR system is current, complete and correct. Assist with the creation of codes, updating information and other requirements for the LoB system. Timeously check all new employee records on the LoB HR system Manage the HR portal on GPT's intranet by ensuring that documents are relevant and upload updated documents as required.

Experience & Qualifications

Tertiary qualification in HR, business, industrial or organisational psychology At least 2-3 years' experience in an HR generalist environment. Stakeholder management experience is essential Data administration and analytics experience essential Prior working experience in a matrix organisation Working knowledge of Sage 300 People advantageous

Personal Attributes, Competencies and Skills

Excellent planning, organisation and prioritisation skills Excellent clerical and administrative skills Professional approach with a can-do attitude Trustworthy, with an ability to maintain a high level of confidentiality Good communication (both written and verbal) and presentation skills Results and solutions driven, with strong problem-solving capability Commercial knowledge and flair Excellent accuracy and attention to detail Holistic, critical thinking Self-starter with the ability to manage own time, workload and juggle conflicting priorities Ability to work under pressure and in a fluid, results-driven and deadline-driven environment Decision making ability Ability to work effectively in a matrix environment Integrity High energy Fully proficient in MS Office Ability to analyse and present information in an efficient manner Well-developed interpersonal skills Ability to multitask and handle numerous tasks simultaneously Ability to engage and communicate with stakeholders at various levels within an organisation

Role Location

Growthpoint Head Office in Sandton, Johannesburg. The Company will accommodate some flexibility in this regard.

Working Conditions

This position is office based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met.