Job Description

About
Our client relentlessly pursues excellence across all facets of its operation, ensuring an unwavering commitment to delivering consistently high-quality products and expert, timely after-sales support. They hold ISO 9001:2015 certification, and all products intended for the food industry bear the SABS mark. Within their comprehensive quality control programme, they systematically assess the biocidal characteristics of each disinfectant batch. All disinfectants comply with Act 29 registration with NRCS, and, when needed, specialized products adhere to Act 36 registration as mandated by the Department of Agriculture.
Role Summary
They are seeking a highly organised, proactive, and versatile HR/Admin Manager who will play a key role in ensuring smooth operations across multiple functions. This is a multifaceted position where you will act as PA to four Directors, oversee company administration, manage HR-related tasks, and coordinate logistics. Your ability to multi-task, maintain confidentiality, communicate effectively, and stay on top of details will be crucial.
Key Responsibilities
Below are the main duties under the four core functions. The successful candidate will be expected to carry out all of them.
1. PA to Directors
Manage calendars, schedule meetings, appointments, and travel arrangements for all four Directors
Prepare briefing notes, agendas, follow-ups, and meeting minutes
Coordinate internal and external communication on behalf of the Directors; handle calls, emails, etc.
Assist with preparation of reports, presentations, and documentation required by the Directors
2. Company Administration
Maintain accurate records/files (physical and digital)
Oversee general office operations: supplies, equipment, maintenance, facilities
Handle correspondence, invoicing, billing, and other financial admin tasks as required
Liaise with vendors, service providers, landlords, etc.
Ensure compliance with internal policies and applicable regulatory/legal requirements
3. HR & Staff Support
Manage onboarding of new staff, including contracts and inductions
Maintain staff records, leave, and attendance tracking
Coordinate performance reviews and training schedules
Address employee queries and support staff welfare
Assist with payroll processing or liaise with payroll provider if external
4. Logistics & Coordination
Coordinate travel, accommodation, and transportation needs for Directors and staff
Manage shipments, couriers, and deliveries; track goods receipt
Plan and coordinate logistics for meetings, conferences, or events
Maintain proper inventory of office supplies and order/replenish as needed
Liaise with logistics providers and freight companies as necessary
Qualifications & Skills
3-5 years (or more) experience in office management / PA / admin roles, preferably with exposure to HR and logistics duties
Admin or HR certificates is an advantage
Excellent organisational skills; ability to handle multiple tasks/priorities simultaneously
Strong written and verbal communication skills
High level of discretion and ability to handle confidential information sensitively
Proficiency in MS Office (Word, Excel, Outlook), maybe some experience with HR / payroll software or tools is a plus
Strong attention to detail; reliable, proactive, problem-solver
Good interpersonal skills; able to work well with Directors, staff, external partners, vendors etc.
Own transport and valid drivers licence is required.

Skills Required