Job Description

Duration:2-year renewable contract
Reporting to:Senior Programme Manager
Location:Hybrid
BACKGROUND
The Herding for Health programme is a collaborative initiative led by Peace Parks Foundation and Conservation International (CI), implemented across multiple African countries. Herding for Health supports communal farmers to improve rangeland health, livestock productivity, and biodiversity conservation while unlocking climate finance and market access. The programme combines indigenous knowledge with scientific methods, engaging communities in restoring degraded landscapes, building resilience, and improving livelihoods.
JOB PROFILE
You are detail oriented with a passion to support the team in reaching their goals and targets. The ideal candidate is highly organised, proactive, and detail-oriented, with a passion for systems that enable impact at scale. You are flexible and willing to travel to rural or remote Herding for Health implementation sites when needed.
You must be eligible to live and work in South Africa without employer's sponsorship.
JOB PURPOSE
The Programme Administrator plays a vital support role in the smooth day-to-day functioning of the Herding for Health Programme. The position is responsible for administrative coordination, knowledge management, events management and communication facilitation with various partners.
DUTIES AND RESPONSIBILITIES
Administrative Coordination (40%)

• Provide day-to-day administrative support to the Senior Herding for Health Programme Manager and broader Programme Unit.
• Organise internal and external meetings; prepare minutes, develop action plans, and ensure timely follow-up.
• Assist in the preparation and review of contracts, Memoranda of Understanding (MOUs), and other legal documents.
• Support with calendar management, activity tracking, travel logistics, and processing of travel claims and reimbursements.

Knowledge Management (30%)

• Maintain structured and up-to-date filing systems (both digital and physical) for programme records, contracts, reports, and compliance documentation.
• Consolidate evidence of programme impact and implementation activities, including photos, registers, and data from Herding for Health teams.
• Organise storytelling assets (photos, quotes, case studies) and support presentation material development for donor or partner engagement.
• Support the drafting of reports, including annual programme impact reports, by coordinating inputs from Herding for Health implementing partners and collaborating with communication teams.
• Develop and maintain a stakeholder database for the Herding for Health Programme.
• Conduct partnership research and support due diligence processes for new or prospective partners.
• Coordinate the Herding for Health community of practice engagements and brownbags.

Events Management (30%)

• Plan, coordinate, and manage logistics for all Herding for Health-related events, including regional and national workshops, learning exchanges, trainings, and annual gatherings such as the Herding for Health Indaba.
• Manage end-to-end event logistics including venue bookings, participant invitations, transport coordination, catering, material preparation, and on-site support.
• Coordinate travel arrangements for programme staff, implementing partners, and invited stakeholders, ensuring compliance with donor and internal policies.
• Act as the administrative liaison between organising teams, partners, and service providers to ensure efficient and timely event delivery, aligned with brand and protocol standards.
• Document and disseminate event outcomes by compiling attendance records, drafting minutes, and supporting the production of reports, media content, and social media updates in collaboration with the communications team.
• Track event budgets and expenditures, ensuring proper financial documentation including invoices, contracts, and reconciliations is maintained and filed in accordance with policy.

MINIMUM REQUIREMENTS
Qualifications and Experience

• Degree in Administration, Project Management, Development Studies, Environmental Sciences, or related fields.
• Minimum 5 years' experience in programme or project administration, preferably in rural development, conservation, or donor-funded projects of which 2 years should be in events planning and coordination.
• Proficiency in Microsoft Office Suite and project management tools (e.g., Teams, SharePoint, Excel).
• Familiarity with procurement, budgeting, and donor reporting requirements is an advantage.
• Excellent written and verbal communication skills in English.

Key Competencies

• Strong organisational and time-management skills.
• High attention to detail, accuracy, and accountability.
• Ability to work independently while coordinating with cross-functional teams and diverse stakeholders.
• Strong interpersonal and cross-cultural skills.

Interested candidates are invited to submit a Curriculum Vitae, with full address, telephone number, email address, and contact details of at least three contactable references. These should be submitted by 22 August 2025.
The company offers a competitive cost-to-company salary package.
We appreciate the time and effort taken by all applicants in expressing their interest in this role. Due to the high volume of applications received, we are only able to contact candidates who are selected for further consideration. If you do not hear from us within 3 weeks, please assume that your application has not been successful on this occasion. We encourage you to apply for future opportunities that match your skills and experience.