Job Description

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A well-established organisation is seeking a highly experienced Senior HR Manager to work in-office on a half-day basis. The successful candidate will be responsible for overseeing and implementing core HR operational functions in line with South African labour legislation and internal quality standards. Key responsibilities include establishing compliance frameworks, centralising and standardising HR processes, and ensuring ongoing improvement of HR systems. This role is ideal for a proactive professional with strong knowledge of regulatory compliance and HR best practices, looking for a flexible work schedule.
Responsibilities:
Recruitment & Onboarding:
Manage end-to-end recruitment administration, including job advert design, advertising and sourcing, coordination of interviews, facilitate employment checks and liaise with recruitment agencies if relevant
Prepare and facilitate offer letters, employment contracts and other required sign-on documentation
Oversee and deliver the HR induction programme for all new employees
Act as the central coordinator of functional onboarding processes across departments, ensuring consistency, completeness, and timely delivery
Collaborate with line managers to ensure effective management of probation periods
HR Records, Policy & Procedure Management:
Serve as the custodian of all HR policies, procedures, and templates
Ensure accuracy, confidentiality, and up-to-date maintenance of all physical personnel files
Ensure all HR documentation (contracts, templates, policies, and procedures) aligns with internal
Quality Management System (QMS) requirements:
Compile, review, and update HR policies and procedures to ensure compliance with legislative changes
Provide guidance to line managers and employees on the application and interpretation of HR policies
Training & Development:
Ensure that training administration is aligned with the internal Quality Management System (QMS) and meets applicable regulatory requirements
Facilitate the development and implementation of the annual training plan in line with organisational needs as well as coordinate the implementation thereof.
Facilitate annual WSP and ATR reporting to the relevant SETA
Employment Equity & Compliance:
Support the Employment Equity Manager in driving the implementation of the 5-year Employment Equity Plan and related initiatives
Coordinate Employment Equity Committee meetings (incl agenda, attendance registers and meeting minutes)
Assist with the preparation and timely submission of annual Employment Equity reports to the Department of Labour
Ensure ongoing compliance with the Employment Equity Act and other applicable labour legislation
Employee Relations & Disciplinary Process:
Provide guidance on employee relations matters, including disciplinary and grievance procedures
Manage and document formal hearings and grievance processes in line with legal and internal requirements
Maintain comprehensive and confidential records of all employee relations cases
Support line managers in resolving workplace conflicts and addressing performance issues effectively
Requirements
Qualifications, Knowledge & Experience

• A Bachelors degree or National Diploma in Human Resources Management

• A minimum of 5 years experience in a Human Resources Generalist or HR Officer role, with proven responsibility for the independent delivery of core HR operations and transactional HR functions across the employee lifecycle

• Prior experience in a medical, scientific, research, or technical environment an advantage

• Demonstrated and up-to-date working knowledge of South African labour legislation, including the Basic Conditions of Employment Act (BCEA), Labour Relations Act (LRA), Employment Equity Act (EEA), and Skills Development Act (SDA)

• Hands-on experience in Employment Equity (EE) is essential, including the development and implementation of EE Plans, facilitation of EE Committee processes, driving EE initiatives, and preparation of annual EE reporting in compliance with legislative requirements

• Experience in drafting, reviewing, and implementing HR policies and procedures in line with legal, regulatory, and organisational frameworks is required

Competencies and Attributes

• Strong administrative and organisational skills

• Excellent interpersonal and communication skills, with the ability to interact effectively across all levels of the organisation

• Sound problem-solving and decision-making abilities, with a practical and compliant approach to HR matters

• Exceptional attention to detail and accuracy, particularly in documentation, reporting, and compliance processes

• Self-management and ability to work independently, while also collaborating effectively with managers and cross-functional teams

• Proactive and solutions-oriented mindset, with the ability to anticipate issues and implement preventative HR practices

• Comfort working within structured systems and regulated environments, including familiarity with quality and compliance frameworks (e.g., QMS)