Groups & Events Co Ordinator
Cape Town, WC, ZA, South Africa
Job Description
OUR TEAM IS GROWING!
We are currently seeking a Groups & Events coordinator to join our dynamic groups and events team.
Strong written and verbal communication skills
Ability to keep positive in an extremely fast-paced and demanding work environment
Language skillsFamiliar with hotel environment
Excellent organizational skillsExcellent time management skills
Ensure that group events within the hotel meet the hotel's level of quality standardsPreparing accurate quotations, making follow-up calls with prospective clients and holding meetings with clients who are interested in hosting an event
Follow through all client requirements and cohesively ensure all client requests are met along with the operations teamConduct detailed function sheet meetings and assist operations team in preparation for upcoming events the hotel will be hosting
Maintaining a working relationship with vendors and venues.Understanding the complex needs of different events, and diverse clients.
Planning event aspects, such as venue, seating, dining, and guest list.Ability to delegate event planning tasks to other staff members where necessary.
Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities.Coordinating event entertainment, including music, performers, and guest speakers.
Attentive to the value of staying under budget while planning event specifications.Issuing invoices and collecting payments in a timely manner and creating comprehensive and readable financial reports.
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down.Communicating with marketing team to create effective advertisements for each event.
Anticipating and planning for possible different scenarios.Creating sales opportunities for future events during client liaisons and during events.
Strong communication skills, and the ability to present event ideas and plans to client and vendorsJob Type: Full-time
Ability to commute/relocate:
Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
Please advise your current as well as expected salary for this role?
Experience:
Hotel groups & events: 3 years (Required)
Application Deadline: 2025/09/03
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Job Detail
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Job IdJD1496434
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationCape Town, WC, ZA, South Africa
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EducationNot mentioned