Job Description

To QC Proforma invoices and check for errors and log same errors with controller . To handle all aspects of the Groupages, from various ports. Receiving the pre alerts, capturing data onto our system. Instructions to the carriers and ensuring the containers are moved to the depot for unpack, arranging releases and loading of relevant charges from the depot onto the system.Ensuring manifest is tallied, out turn reports are checked and damaged cargo received is communicated to the relevant parties. Action and handle any SAPS, NRCS stops or any similar such stops .Obtaining charges from the carrier, action cargo dues and release with the carriers. To be able to handover prepaid shipments to clearing agents or to the import department on behalf of our agents . Following up on customs releases and original bills of ladings when required.To be able to handle DAP shipments, arrange delivery and bill back to agents accordingly Checking and verifiying all charges received from third parties. Loading of accruals and WIPS onto CW, being able to work on WIP queries and understand the profit and loss on shipment levels. Ensuring the highest level of service to our customers, agents and internal departments. Ensuring escalation is done when required.
Qualifications & Experience

• Matric
• Tertiary education will be advantageous
• Any shipping accredited unit standard advantageous

EXPERIANCE:

• At least 3 yearsxe2x80x99 experience as a Forwarding Controller or similar position
• Highly experience in all aspects of International Forwarding xe2x80x93 Sea freight

Key Responsibilities

• QC Files before final invoice is done in order to maintain high quality and accuracy of our charges.
• Ability to handle the entire administrative de-group function for all documents received from Overseas agent for the allocated lanes.
• Check and follow through on RCG process.
• Monitor the document flow , create file and load relevant documents onto CW.
• Ensure there is close liaison and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's , charges, etc and arrange for groupage container unpacks!
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements. Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit.
• Arrange DAP shipments as per the process.
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed to Import department timeously.
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements. Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit.
• Authorize release of shipments subject to the validity of negotiable documents and payment of our charges
• Ensure pro-forma invoices are complete maximum of 1 working day after ANF issued.
• Assist other Controllers where required based urgency, backlogs, and staff shortages.
• Monitor and ensure detailed Forex exposure advised to Head Office daily.
• Ensure shipment / Consoles are pre-captured at all times and ANF's are sent out no later than 5 working days prior to vessels arrival.

Skills & Competencies

SKILSS:

• Must be computer literate (MS Office)
• Ability to work with a minimum supervision.
• Be methodical and well organised with an analytical and enquiring mind.
• CargoWise as it relates to Forwarding.
• Possess good oral and written communication skills and the ability to interface at all levels.
• Highly developed numeracy skills
• Be methodical and well organised with an analytical and enquiring mind.

COMPETENCIES:

• Must have a thorough technical and a proven working knowledge of the entire de-group function in respect of handling this function on a route basis from beginning to end.
• Must have proven working knowledge of international forwarding conditions, Incoterms, documentation, and procedures.
• Ability to impart superior technical knowledge to Groupage Clerks in respect of the day-to-day operational requirements.
• Must have good knowledge of SA Landside procedures and documentary requirements.
• Must have an above average geographical knowledge.
• Possess good oral and written communication skills and the ability to interface at all levels.
• Ability to work to deadlines, under pressure and after hours as the need arises.
• Highly developed numerical skills

Bidvest International Logistics