Job Description

Job Purpose
The Governance, Risk and Compliance (GRC) Administrator will provide comprehensive administrative and secretarial support to the GRC Department to ensure the effective implementation and maintenance of governance, risk management, and compliance frameworks within the FAIS Ombud. The role is responsible for coordinating documentation, maintaining registers, supporting audits and reporting processes, and assisting with insurance portfolio administration. Additionally, the position will act as a liaison across departments to support GRC initiatives and provide administrative support to related committees.
Key Performance Areas:

• Administrative and Document Management: Provide comprehensive administrative support to the GRC department, including document management, maintaining the electronic filing system, responding to enquiries, coordinating financial claims and stationery needs, supporting departmental projects, and ensuring adherence to deadlines and efficient execution of ad-hoc tasks.
• Risk Management Support: Organise annual operational workshops, strategic risk and fraud assessments, and control reviews, including timely invitations, meeting room bookings, and preparation and distribution of workshop materials. Assist in tracking and following up on the implementation of mitigation controls to ensure effective risk management across the organisation.
• Compliance Management Support: Provide ongoing support to compliance champions and users of the Compliance Software, including system administration, user management, training, and alignment with organisational structures; coordinate compliance reviews, follow up on corrective actions and supporting evidence, and maintain accurate compliance records and registers.
• Business Continuity Management Support: Coordinate annual Business Continuity Management (BCM) reviews and Business Impact Analysis (BIA) workshops, including logistical arrangements and timely communication, and support the Risk Officer and BCM Coordinator in organising Disaster Recovery and BCM test activities.
• Performance Reporting Support: Coordinate annual departmental business plan reviews, including logistical arrangements and preparation of workshop materials, and assist in tracking and maintaining the portfolio of evidence for quarterly performance reporting.
• Insurance Administration: Administer and support the processing of insurance claims, including assisting employees with claim submissions, liaising with the insurance provider, maintaining the Loss Events register, tracking claim progress, and ensuring proper record-keeping of all related documentation.
• Policy Management Support: Maintain and monitor the organisational policy register, track policy development and review processes for compliance with the policy framework, ensure timely updates, and manage communication and record-keeping of updated policies.
• Secretariat Support: Execute secretariat duties for Committees, including scheduling meetings, preparing and distributing meeting packs, minute-taking, maintaining annual planners and Terms of Reference, managing member appointments and contracts, coordinating communication, and ensuring timely processing of invoices.

• Matric certificate or equivalent.
• A Certificate in Administration, Compliance, Risk, or related fields. A National Diploma will be an added advantage.
• Minimum 2 - 3 years' administrative experience in Governance, Risk, and Compliance.
• A Basic understanding of Strategic Planning, Performance Reporting, Monitoring & Evaluation, Enterprise Risk Management, Compliance Management, and Business Continuity.

Other Key Competencies:
The applicant must demonstrate the following skills and attributes: Attention to detail. Good people skills. Analytical skills. Effective written and verbal communication skills. Ability to solve problems, design, and execute projects. Ability to maintain a high level of confidentiality. Strong interpersonal /human relations skills. Ability to work independently as well as part of a team. Ability to operate a personal computer and proficient in using the MS Office suite of products.
In accordance with the FAIS Ombud's Recruitment Strategy, preference will be given to candidates from
designated groups.
The FAIS Ombud is an equal opportunity employer, committed to the principles contained in its Employment Equity Policy.
Please note that correspondence will only be entered into with short-listed candidates, and the FAIS OMBUD reserves the right not to appoint if a suitable candidate is not identified.
Interested applicants can apply for the position at https://faisombudjobs.mcidirecthire.com/ by 18 July 2025. Inquiries may be directed to Ms. Livhuwani Thavhanyedza at 012 762 5000.