Job Description

Department
University of Venda -> Vice Chancellor and Principal -> Corporate Services -> GRANTS MANAGEMENT
Job Title
GRANTS COORDINATOR
Post Level
Grade 9
Job Type
Support - Donor Funded
Closing Date
14/11/2025
Job Requirements
The incumbent will be responsible for coordinating the accurate administration of assigned grants and ensuring adherence to grant guidelines, university policies, and procedures.
Requirements

• A National Diploma or Bachelor's degree in Project Management, Business Administration, or related fields with a minimum of four or three years of relevant experience, respectively.
• Demonstrated experience in grants, programme, or project management.
• Experience in budgeting, financial monitoring, and reporting.
• Strong understanding of project management methodologies and financial principles.
• Proficiency in MS Office applications.
• Knowledge of the ITS system will be an added advantage.

Duties

• Coordinate grant-funded projects, ensuring alignment with institutional goals, funder requirements, and University policies.
• Support preparation, collation, and submission of proposals, plans, and reports, ensuring accuracy, compliance, and strategic alignment.
• Monitor all cost centres, track expenditures, and ensure adherence to approved budgets.
• Monitor project performance and deliverables against approved plans, SOPs, and timelines.
• Coordinate change requests, administrative processes, and risk mitigation, escalating issues as needed.
• Maintain and secure documentation for reporting, audits, and compliance.
• Assist in reviewing and improving internal processes, resources, and systems to enhance grant administration efficiency.
• Provide guidance on DHET SOPs, compliance standards, and institutional procedures for consistent application.
• Serve as central liaison for stakeholders and participate in committees as required.
• Facilitate meetings and workshops as appropriate.
• Contribute to departmental strategic and operational planning and perform ad-hoc duties.

Competencies

• Good communication skills- both verbal and written.
• Demonstrated ability to engage with diverse stakeholders.
• Planning and organisation skills.
• Ability to develop and produce grants and other proposals.
• Knowledge of budgeting and fiscal management principles and procedures.
• Ability to interpret data and information to generate reports.
• Ability to make administrative/procedural decisions and judgments.
• Ability to pay attention to detail.
• Ability to multi-task and prioritise.
• Analytical and problem-solving skills

Skills Required