Job Description

Main purpose of the job:

• To provide effective, comprehensive and efficient administrative support to the Grants Department and assist in the implementation of various Grant finance related activities and tasks

Location:

• 31 Princess of Wales Terrace, Parktown

Key performance areas:

• Ensure that all employees on WHC payroll complete and submit timesheets monthly
• Ensure that all contractors under WHC have submitted their invoices and or contracts to support the salaries
• Distribute the monthly updated report to Divisions detailing all outstanding timesheets
• Update the management fee waiver and deviation tracker and Hub site list
• Procure and maintain the grant departments stationary including sites petty cash and cash advance books
• Assist Accountants opening of New Sites
• Ensure all finance and grants documents are saved on SharePoint and are accessible to the grants team
• Assist with setting up new users both internal and at site level
• Assist Divisions with EPMV & P2P processes to expedite urgent payments & Purchase Orders
• Initiate any urgent payments, management fee refunds and cash loans
• Assist with compiling audit files
• Assist with cost Recovery supporting documentation

Required minimum education and training:

• Grade 12
• Relevant Business Administration Certificate or Diploma will be advantageous

Required minimum work experience:

• Minimum 2 years experience in Administration

Desirable additional education, work experience and personal abilities:

• Excellent communication skills (both oral and written)
• Ability to establish and maintain effective working relationships with staff at all levels within the organisation
• Confidentiality, tact and discretion must be maintained at all times
• Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office
• Confident personality with a proactive approach
• Able to exercise discretion, initiative and independent decision making
• Ability to prioritise own workload and work to tight time scales

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 07 October 2025
• Note: No CV will be accepted after the closing date

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position

Skills Required