Job Description

Governance Officer - 3 Months

Duration:

3-Month Contract

Location:

Cape Town (Onsite)

Reporting to:

Company Secretary

Purpose of the Role

The Governance Officer will provide critical support to the Company Secretary by ensuring effective Board and Committee administration, statutory and policy compliance, and efficient record-keeping in line with governance standards. The role involves high-level coordination, document control, and communication with internal and external stakeholders to ensure the integrity of governance processes.

Key ResponsibilitiesBoard and Committee Administration

Assist in drafting and compiling agendas, packs, minutes, and supporting documentation for Board and Committee meetings. Coordinate all meeting logistics, including scheduling, venue bookings, and issuing formal invitations. Ensure accurate and timely distribution of meeting documentation. Track and follow up on action items, Board resolutions, and Committee decisions.

Compliance and Statutory Governance

Maintain and update statutory and governance registers, including: Conflicts of Interest Declarations of Interest Attendance Registers Resolution and Action Logs Assist with monitoring compliance with the PFMA, National Treasury Regulations, King IV, and other applicable legislation and frameworks. Support the implementation and tracking of governance-related compliance checklists and reporting.

Policy and Document Management

Assist with the review, editing, and formatting of governance frameworks, charters, and policies. Maintain version control and a centralised repository of all Board-approved documents. Ensure governance documentation is properly filed and archived in accordance with POPIA and internal document control protocols. Prepare documentation for audits or compliance inspections as needed.

Stakeholder Engagement and Communication

Liaise with Executives and senior management regarding document deadlines, submissions, and Board requirements. Ensure governance deliverables are submitted and processed within required timelines. Maintain professional and efficient communication between governance, compliance, and other operational teams.

Minimum Qualifications and Experience

Bachelor's degree in Public Administration, Business Administration, Law (LLB), Governance, or Compliance Management. 3 to 5 years of relevant experience in a governance, compliance, legal, or board secretariat environment. Prior experience working within a public entity, regulator, or Schedule 3A institution is strongly preferred.

Knowledge and Competencies

Strong working knowledge of: Public Finance Management Act (PFMA) National Treasury Regulations King IV Report on Corporate Governance Understanding of Board and Committee structures, governance principles, and executive reporting lines. Familiarity with governance-related documentation requirements and regulatory reporting cycles.
Job Type: Temporary
Contract length: 3 months

Application Question(s):

What is your notice period?
Education:

Bachelors (Required)
Experience:

Governance, compliance, legal, or board secretariat: 5 years (Required)
Work Location: In person

Application Deadline: 2025/06/30