Job Description

This market leading high tech integrated security entity servicing RSA and Africa urgently needs a hands on individual to oversee the effective management of the JHB branch.

JOB TITLE THIS POSITION REPORTS TO: Shareholders

DIRECT REPORTS: Board of Directors/Executives

BRIEF DESCRIPTION OF JOB PURPOSE:
To develop core business strategies to facilitate new business developments, whilst providing operational and personnel support to ensure the functionality and sustainability of the organisation as a whole.

QUALIFICATIONS, EXPERIENCE, COMPETENCIES:
Qualifications:
Financial degree + completed articles preferred or
A general business degree and qualification in an industry-related field
Strong staff supervisory skills
At least 5 years experience at a similar level within a technology project based environment within a SME.
Strong SAGE ERP & MS Excel experience

Knowledge:
Broad knowledge of relevant industry
Good knowledge of relevant policies and procedures
In-depth business process knowledge
Relevant investment management knowledge
Good understanding of financial management principles
Good understanding of project management principles
Good understanding of economic infrastructure
Good understanding of relevant legislation
Good understanding of key principles of contract management
In-depth understanding of core business principles

Skills:
Excellent decision-making skills
Good communication skills
Strong negotiation skills
Good influencing skills
Superior Leadership skills
Advanced strategy development skills
Excellent relationship building skills
Advanced problem solving skills
Solid Team Leadership skills
Excellent delegation skills

Competencies:
Inspires others
Good delegator
Good blend of people/task orientation
Big picture outlook
Forward thinking
Able to maintain a multi-task focus
Results driven
Supportive
Development focused
Highly principled
Strong ethics
Committed
Dedicated
Visionary

Leadership Competencies:
Driving accountability
Drive and energy
Initiating action
Building and maintaining stakeholder relationships
Cross-cultural awareness
Impact and influence
Business understanding
Facilitating and managing performance
Attracting, developing and retaining talent
Strategic focus
Articulating and cascading the vision and values

KEY RESPONSIBILITIES OF THIS ROLE:
1. Development of Strategic Direction
xefx82xa7 Development and implementation of business plans
xefx82xa7 Development and implementation of a strategic vision

2. Effective People Management
xefx82xa7 Support for performance management
xefx82xa7 Facilitation of Human Resources development
xefx82xa7 Facilitation of career development
xefx82xa7 Ensuring effective succession planning

3. Operations Management
xefx82xa7 Monitoring operational activities
xefx82xa7 Providing strategic operational direction

4. Managing Relationships and Interfaces
xefx82xa7 Providing employee support
xefx82xa7 Developing infrastructures for business relationships
xefx82xa7 Developing inter-company ventures

5. Maintaining Sound Corporate Governance within the organisation
xefx82xa7 Justifiable decision-making
xefx82xa7 Reflecting corporate values
xefx82xa7 Ensuring transparency

6. Ensuring Financial Discipline

xefx82xa7 Overall management of accounting and reporting, including the review of monthly management reports and preparation of monthly and quarterly consolidated reports.
xefx82xa7 Monthly financial executive report to Directors
xefx82xa7 Review and management of all relevant governmental compliance reporting, including taxation.
xefx82xa7 Taxation calculations.
xefx82xa7 Liaison with outside independent auditors, banks, legal advisors, governmental agencies, insurance brokers and financial management.
xefx82xa7 Provide support to all departments and suppliers in areas of finance as appropriate.
xefx82xa7 Provide necessary leadership in the training and development of accounting and finance department staff members.
xefx82xa7 Updating quarterly standard cost records.
xefx82xa7 Analysing variances on quarterly basis.
xefx82xa7 Maintaining custom permits and correspondence with SARS.
xefx82xa7 Assisting with year-end auditors.
xefx82xa7 Preparation of year end reporting and handling of various queries.
xefx82xa7 Compiling and review of annual Budgets.
xefx82xa7 Handling of all projects as requested by the relevant Director.
xefx82xa7 Develop systems and procedures to ensure the efficient and effective management of the companys finances.
xefx82xa7 Ensure compliance with statutory requirements.
xefx82xa7 Direct and control Finance staff to ensure that they are appropriately motivated and trained and carry out their responsibilities to the required standards.
xefx82xa7 Produce accurate and timely financial information about the companys financial status and performance to enable decisions to be taken relating to the companys financial strength and security.
xefx82xa7 Carry out any necessary internal audit reviews and monitor the financial effectiveness of systems and controls.
xefx82xa7 Recommend any changes necessary to improve the companys financial performance and financial controls; and
xefx82xa7 Keep up to date with any developments in financial management which might affect how companys finances are managed or its statutory obligations.

MAIN ACTIVITIES OF THIS ROLE:
1. Development of strategic direction
xefx82xa7 Give input to the Board and influence for support
xefx82xa7 Ensure relevant policy formulation and strategy development
xefx82xa7 Ensure implementation of strategy
xefx82xa7 Actively identify fundraising opportunities
xefx82xa7 Delegate appropriate authority levels to key managers
xefx82xa7 Quarterly review of the strategy plan to ensure currency and appropriateness
xefx82xa7 Business agenda devolved to line
xefx82xa7 Proactive assessment of future business needs
xefx82xa7 Sustainability forecast
xefx82xa7 Big picture communication to staff
xefx82xa7 Ongoing vision review for sustainability and profitability

2. Effective people management
xefx82xa7 Ensure job descriptions and performance contracts are in place for all staff
xefx82xa7 Conduct and record quarterly performance reviews
xefx82xa7 Investigate and resolve non-performance issues timeously
xefx82xa7 Ensure incentive programmes are in place and applied consistently
xefx82xa7 Ensure clear connectivity between good performance and rewards
xefx82xa7 Ensure the recruitment strategy aligns to the business plan
xefx82xa7 Ensure timeous and accurate succession planning
xefx82xa7 Ensure organisational focus on Employment Equity and Diversity issues
xefx82xa7 Foster a spirit of committed teamwork
xefx82xa7 Ensure a disciplinary code is in place, and in use
xefx82xa7 Progress Employee Assistance Programme opportunities activity (e.g. HIV awareness, Study loans, educational loans, etc)
xefx82xa7 Undertake skills assessments to ascertain corporate skills value
xefx82xa7 Actively encourage and support training
xefx82xa7 Assess career development needs against organisational needs
xefx82xa7 Proactively identify opportunities for individual development
xefx82xa7 Do critical job assessment in line with the strategic plan
xefx82xa7 Conduct core essential skills assessment in line with the strategic plan
xefx82xa7 Identify a clear line of succession and develop action plans
xefx82xa7 Develop contingency plans to ensure organisational sustainability
xefx82xa7
3. Operations management
xefx82xa7 Conduct monthly review
xefx82xa7 Identify and analyse trends
xefx82xa7 Undertake regular site visits to facilitate problem-solving and strengthen key relationships
xefx82xa7 Attend board meetings
xefx82xa7 Authorise/ identify new business
xefx82xa7 Identify new market opportunities
xefx82xa7 Ensure appropriate, ethical and relevant procurement practices
xefx82xa7 Conduct business viability assessments
xefx82xa7 Provide problem solving functionality
xefx82xa7 Identify and explore development opportunities
xefx82xa7 Assess recommendations for business expansion

4. Relationships and interfaces
xefx82xa7 Maintain an open door policy
xefx82xa7 Remove operational obstacles
xefx82xa7 Provide problem-solving assistance
xefx82xa7 Delegate appropriate authority
xefx82xa7 Implement and monitor effective business communication process
xefx82xa7 Encourage team-based decision making
xefx82xa7 Smooth business processes
xefx82xa7 Involvement in community-based high profile sustainable development, and community service initiatives
xefx82xa7 Assess particular country/regional issues and develop a broad action plan at regular intervals
xefx82xa7 Identify and develop political and business affiliations where appropriate
xefx82xa7 Build relationships at highest levels to ensure enduring business affiliations
xefx82xa7 Solve critical issues at highest levels
xefx82xa7 Identify critical personnel in core business partners and competitors
xefx82xa7 Support industry affiliations

5. Corporate governance
xefx82xa7 Decision-making only after appropriate consultation
xefx82xa7 Consider the position of related stakeholders
xefx82xa7 Justification for decisions
xefx82xa7 Decision-making for the organisational good
xefx82xa7 Regularly assess and communicate corporate values
xefx82xa7 Encourage values-related terminology
xefx82xa7 Lead by example in organisational ethics and morals
xefx82xa7 Take strong action against non-adherence to values, ethics and codes
xefx82xa7 Full accountability - with relevant explanations
xefx82xa7 Facilitate access to information

6. Financial discipline
xefx82xa7 Develop funding proposals in line with strategic vision
xefx82xa7 Complete financial reporting at least quarterly
xefx82xa7 Assess budgetary requests
xefx82xa7 Assess budget reconciliations on a monthly basis
xefx82xa7 Investigate and probe any variance
xefx82xa7 Approve discretionary additional funding, where appropriate
xefx82xa7 Compile legal and shareholder reports timeously
xefx82xa7
7. Leadership
xefx82xa7 Establish, guide, direct and oversee the Company aligned with overall strategy and objectives
xefx82xa7 Identify and timeously address problems and opportunities central to business success
xefx82xa7 Plan, select, develop and maintain suitable manpower capabilities for the Department
xefx82xa7 Develop and maintain a high performance team
xefx82xa7 Establish and maintain relationships with stakeholders
xefx82xa7 Ensure compliance with relevant legal and statutory requirements, meet principles of sound corporate governance and internationally accepted environmental, health, safety and quality standards

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