Job Description

FRONT OFFICE ADMINISTRATOR POSITION
Are you a dynamic individual with a passion for organization and a flair for customer service? Mango5 is seeking a talented Front Office Administrator & Transport Co-Ordinator to join our vibrant team at our Airport Industria branch. As a pivotal member of our facilities department, you will play a crucial role in ensuring the smooth operation of our office through your impeccable administrative skills and proactive approach.
KEY RESPONSIBILITIES:
FRONT OFFICE OPERATIONS:

• Operate the switchboard with finesse, managing incoming calls and communications effectively.
• Extend a warm welcome to visitors, new staff, suppliers, and contractors, ensuring their experience at Mango5 is professional and memorable.
• Coordinate meeting and training room bookings and ensure all arrangements are in place for productive gatherings.
• Receive deliveries and manage collections.

ADMINISTRATIVE SUPPORT:

• Handle various administrative and account-related tasks, including documentation handling (copying, scanning, printing, filing, shredding) and correspondence management meticulously.
• Assist in managing schedules and deadlines for our management team, ensuring efficiency in daily operations.

LOGISTICS AND COORDINATION:

• Efficiently coordinate staff transportation, ensuring timely and cost-effective routing.
• Keep clients informed of any transportation updates to maintain service reliability.
• Handle transport-related escalations with finesse, maintaining our high service standards.

FACILITY MANAGEMENT: * Collaborate with the head of facilities to maintain our office space and equipment.

• Manage stock control and assist in organizing staff events and functions.
• Compiling induction packs, name tags, and access tags.
• Manage night shift cleaning staff and distribution of their stock.
• Arrange and manage general office access.
• Distribution of stationery.

EXPERIENCE AND QUALIFICATIONS:

• Matric/Grade 12 or equivalent qualification.
• A background in Transport and Logistics Management is advantageous.
• Minimum of 2 years of experience in Office Management or as an Office Administrator.
• Proficiency in Microsoft Office Suite. Proficiency in Excel is a must.
• Clear criminal record.
• Own vehicle required. (You will need to travel to Century City when required)

KEY SKILLS:

• Excellent time management and punctuality.
• Exceptional interpersonal and communication skills.
• Strong problem-solving abilities and proactive mindset.
• Flexibility and self-motivation with a commitment to high standards.
• Trustworthiness, personal integrity, and confidentiality.
• Teamwork

REMUNERATION:

• Basic Salary: Market-Related.
• Shift Allowance.

After 3 Months of Probation:

• Medical Insurance Assist.
• YouAssist: Emergency response, trauma support & home assist services.
• Internal LMS: Online Learning platform to grow both personally and professionally

WORKING HOURS:

• Monday to Friday, 10:00 - 19:00 / 11:00 - 20:00 (although shift can be changed at any time to accommodate demand).
• RSA Public Holidays applicable

If you're ready to embark on an exciting journey with Mango5, where professionalism meets positivity, apply now to join our team! We look forward to welcoming you aboard.

Skills Required