Job Description

The University of Cape Town Lung Institute (www.lunginstitute.co.za), requires applications for a FRONT DESK COORDINATOR* position, on a Fixed Term Contract. The Front Desk Coordinator will be first point of contact for visitors, couriers and staff of the Institute; and will provide administrative assistance to the Management of the Institute, in a confidential manner. Minimum Requirements:

• Grade 12 / Equivalent
• At least 3 - 5 yearsxe2x80x99 experience in an administrative role
• 1 xe2x80x93 2 years client services experience
• High proficiency with MS Office (Outlook, Excel, Word, PowerPoint, and database management)
• Proactive and ability to work well under pressure and in a fast-paced environment
• Excellent communication (oral and written) skills
• Good interpersonal and networking skills

Attributes & Behaviours

• High degree of integrity and confidentiality
• High attention to detail and accuracy
• Ability to follow processes and procedures
• Proactive self-starter with the ability to work independently and as part of a team

Responsibilities include (but not limited to):

• General office administration including front desk management
• Answering all telephones, route calls, respond to inquiries where necessary & taking messages where necessary
• Opening gate for patients and visitors
• Provide hospitable welcome to visitors
• Liaise with couriers
• Assisting patients when they come for their appointments
• Manage front desk, as well as cleaning staff and fleet (first point of contact)
• Assist in maintaining stock control of cleaning consumables and coffee shop
• Coordinating and scheduling the use of the conference and onsite venues (including auditorium and other offices) for staff and external parties
• Assist with recycling ventures
• Contribute to creating a positive, functional and transformative environment by acting professionally, and actively participating in UCTLI activities.

Additional Information:

• This position will be based in Mowbray, Cape Town
• 6-month Fixed Term Contract
• Full-Time position, 40 hours per week, Monday to Friday

Applicants are requested to submit an Application Form as well, please download the application form using the link below: (https://staff.lunginstitute.co.za/wp-content/uploads/2023/06/UCTLI-Application-Form_V1_2023-electronic.pdf) Only shortlisted candidates will be contacted. Should you not receive a response within 30 days of the closing date, please consider your application unsuccessful. *Please Note: This Position is not on UCT Conditions of Service. Job Type: Full-time