Job Description

French Debtors Clerk - EppingFull job descriptionWe are looking for a reliable and self - driven Debt Collector to join our team in Epping - Cape TownCollect outstanding debts from our clients and achieve collection target to ensure positive cash flow.Timeous processing of invoices when all supporting documents are in place.Maintain debtor's book to ensure that the debt status is accurate and latest.Ensure that invoices and debtors statements are mailed/couriered to correct addresses, as per client contract requirement for supplier invoicingTimeous printing of debtors statements.Confirm with customers that they are in possession of all the relevant documentation.Develop reports on aged debt accounts and days sales outstanding (DSO) reports, solve outstanding debtor's queries without delay.Monitor slow moving accounts to identify delinquent debts and take necessary action to recover the debts, address with Division Head if needed.Submit Credit Note Application with all required documentation, for authorization/signatures.Timeous processing of Credit Notes, ensure that the Credit Notes are properly filed with all supporting transactions attached.Timeous processing of receipts on Bank account to customer accounts, receiving, banking and processing of cash payments on a weekly basis to customer accounts.Follow up on outstanding debtors according to due date of invoice on a daily basis.Offer 24 x 7 services to customers in prompt and accurate manner.Post customers' check and ensure timely credit transfer.Review collection queue to perform collection activities accordingly.Adhere to customer policies and procedures.Close a specific number of collection accounts each month to meet assigned target.Contact debtors and implement repayment schedules and terms.Assist the company to take legal action against debtors by providing necessary information.Maintain security and confidentiality of company and customer information.Follow legal requirements during debt collections to avoid legal issues.ReportingExport detail after Month End into Excel and compile report as per standard set, to be submitted first week after Month End.Reporting checks for division.Export Age Analyses after Month-End and draw up Excel summary of the amounts overdue.Update Excel summary on daily basis as per Age Analysis and latest debtor's collection information.Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client.Assist the Division Head on ad-hoc tasks as per deadlines and work scope given by Division Head.*Competence RequirementsAttention to detail and ensure accuracyComputer literate: ERP System and Excel is very important(MS Office, Excel)Strong analytical and numerical skillsExperience in working with targets and strictly tight deadline driven.Self-motivated and output drivenKnowledge of relevant legal requirements.Systems orientatedGood negotiation and persuasion skills.Excellent communication and people skills(written and spoken)Ability to be polite and compassionate without lacking confidenceBe able to cope under pressurePlanning, coordinating and prioritizingQualifications and experience requiredMatric (Grade 12)Minimum of 3 years' experience in debtors (local and foreign) invoicing/statements and debtors collection.Previous experience on ERP SystemsJob Type: Full-time

Skills Required