Job Description

Company Description
Who is HelloKindred?
HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.
Our vision is to make work accessible and people's lives better. We do this by disrupting traditional employment barriers - connecting ambitious talent to flexible opportunities with trusted brands.

Anticipated Contract Duration: Up to 32 hours per month, ongoing contract
Location: Open to Canada (ET) Work set up: Remote
We are seeking a highly skilled Fractional Assistant to provide exceptional support to high-level executives and corporate teams. This role demands a poised, professional, and tech-savvy individual who can confidently represent premium brands while delivering top-tier administrative and interpersonal support.
What you will do:

• Provide executive-level support to C-suite leaders, entrepreneurs, and business coaches across global and multicultural environments.
• Manage complex calendars, travel arrangements, and communications with precision, confidentiality, and discretion.
• Coordinate events, oversee corporate administrative functions, and handle sensitive tasks with professionalism and trustworthiness.
• Maintain a polished, professional demeanour and an articulate verbal communication style suited to high-end corporate settings.
• Draft clear, professional, and error-free correspondence with strong writing and editing skills.
• Utilize advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides).
• Quickly learn and adapt to new systems and productivity platforms, including AI tools, with a proactive and tech-forward mindset.
• Proactively up-manage by keeping leaders informed, identifying potential issues early, and taking ownership of outcomes.

Qualifications

• 10+ years of proven success in Executive Assistant, PA, or similar roles (will also consider candidates with former experience in an au pair role).
• Intellectually sharp and quick-thinking, with strong problem-solving skills.
• Positive and proactive mindset with a willingness to take on tasks of any complexity.
• Holds high personal standards and consistently strives for excellence.
• Anticipates needs and delivers thoughtful, client-focused support.
• Thrives under pressure and maintains composure in fast-paced environments.
• Exceptionally detail-oriented with a natural instinct to double-check work.
• Demonstrates stamina, dedication, and the ability to manage demanding workloads.
• Works independently with minimal supervision while delivering reliably on commitments.
• Accountable, emotionally intelligent, and responsible for outcomes.
• Brings a mature, grounded presence and maintains a healthy, balanced lifestyle.
• Collaborative team player with a supportive and professional demeanour.
• Upholds integrity, discretion, and trustworthiness when handling sensitive information.

Additional Information
Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.
We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.
HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, or veteran status.